Accountant / Bookkeeper / Virtual Assistant

Entering sales, expenses, and payments into QuickBooks, creating invoices, entering bills, and logging receipts for expenditures. regularly reconcile bank accounts and credit cards, ensuring that all transactions match the bank statements and are categorized correctly. Categorize expenses and revenues by account (e.g., utilities, office supplies, sales income) to maintain proper records for financial reports. Monitor accounts receivable, ensuring that customers' invoices are sent out, payments are collected, and overdue balances are followed up on. Monitor customer payments and make sure any overdue invoices are followed up on in a timely manner. Reviews downloaded bank feeds and matches the transactions in QuickBooks to the corresponding records.

Examine financial records, and determine if accounting policies are in accordance with Generally Accepted Accounting Procedures. Analyze financial data to asses risk and opportunities to improve internal controls and operations. Compute and review tax returns to ensure accuracy. Test the existing internal controls and identify potential risk of fraud and make recommendations to manage inherent and control risks. Verify existence of balance sheet accounts. Document audit findings, audit workpapers.

Recording and managing daily financial transactions, including sales and expenses, using Xero. Creating and issuing invoices, entering bills from suppliers, and tracking expenses accurately. Importing and reconciling bank and credit card transactions by matching them with corresponding records and ensuring proper categorization. Performing regular bank reconciliations to ensure balances align with bank statements. Maintaining accurate and up-to-date financial records to support reporting and decision-making.

Prepare financial budget procedures and assist in managing cash flow. Processing payments of invoices, monthly bills, taxes and recording payments. Reconciling invoices with the monthly payable reports. Maintain accurate and timely records of payable. Prepare monthly reports to the management.

Performing regular bank and credit card reconciliations to ensure all transactions are accurately recorded and matched with bank statements. Investigating and resolving discrepancies, including missing or duplicate entries, and correcting balances when necessary. Experienced in reconciling multiple accounts, including Stripe, PayPal, and bank feeds, ensuring clean and audit-ready financial records in QuickBooks Online and other accounting systems.

Managing end-to-end bookkeeping processes, including recording daily transactions, maintaining general ledger accuracy, and ensuring all financial data is complete and properly classified. Experienced in handling multiple accounts and maintaining organized, reliable records to support reporting and compliance.

Managing accounts receivable by generating invoices and ensuring proper documentation. Recording and accurately matching payments to invoices. Sending collection statements and following up on outstanding balances, including issuing demand letters when necessary. Preparing monthly aging reports of receivables, analyzing outstanding accounts, and calculating allowance for doubtful accounts. Generating regular AR and collections reports to support financial monitoring and decision-making.

Performing comprehensive account reconciliations to ensure accuracy and completeness of financial records. Reconciling bank, credit card, and clearing accounts by matching transactions with supporting documents and identifying discrepancies. Investigating and resolving variances, correcting mispostings, and ensuring all balances are accurate and up to date. Experienced in handling multi-account reconciliations, including payment platforms such as Stripe and PayPal, maintaining clean and audit-ready books.

Managing payroll processes, including wage calculations, payroll runs, and ensuring compliance with applicable tax regulations. Setting up and maintaining employee profiles, tracking attendance and leave, and handling payroll adjustments. Preparing and reviewing payroll reports for accuracy and timely submission. Experienced in using QuickBooks and Xero to streamline payroll operations, ensure compliance, and meet deadlines efficiently.

Experience supporting CRM-related tasks, including maintaining client records, tracking customer interactions, and organizing data to support accounts receivable and collections processes. Familiar with using CRM tools alongside accounting systems to ensure accurate client information, follow-ups, and efficient communication in a remote work environment.

Using Excel and Google Sheets for financial analysis, data organization, reporting, and reconciliation tasks, including formulas, data validation, and structured reporting.

Preparing and analyzing financial reports such as Profit & Loss, Balance Sheet, and cash flow summaries. Ensuring reports are accurate and timely to support management decision-making and financial planning.

Supporting the preparation of budgets and financial forecasts, analyzing expected performance, and assisting in tracking actual results against projections.

Maintaining and reviewing general ledger accounts to ensure accuracy and completeness of financial data. Performing account analysis, identifying inconsistencies, and ensuring proper classification of transactions.

Monitoring and tracking cash inflows and outflows to ensure sufficient liquidity. Assisting in identifying cash flow trends and supporting financial planning.