Purchasing Officer & Billing Specialist

Generating and sending approved billing to customers for the payment process Following up payments for unpaid invoices from customers Recording incoming payments and updating corresponding customer accounts Handling company bank transactions Ensuring purchase orders and invoices are processed correctly and recorded in an accounting system

Review submitted invoices to confirm accuracy and verify they have the required authorization. Enter billing data into the accounting database. Responding to supplier questions about payment status through phone and email Schedule and process payments according to terms and cash flow requirements. Prepare checks, ACH transfers, or wire transfer payments. Handle urgent or priority payments as needed. Coordinate with vendors on payment terms and schedules. Review past payment records and outstanding balances. Organize both physical paperwork and digital files. Update customer contact information. Ensure vendor account statements align with system financial records Handle petty cash transactions and reconciliations. Handle employee expense reporting and reimbursement procedures. Support annual tax return preparation and filing.