Virtual Assistant | General Accounting

Handled accounts receivable processes such as billing, aging report monitoring, and proactive collection calls. Coordinated with clients to address payment concerns, negotiate payment timelines when necessary, and support healthy cash flow.

Proficient in QuickBooks for end-to-end bookkeeping, including invoicing, expense tracking, payroll entries, bank reconciliation, financial reporting, and maintaining accurate and organized financial records.

Handled end-to-end accounts payable processes such as reviewing and validating invoices, reconciling vendor statements, preparing payment batches, coordinating approvals, and ensuring compliance with company policies and payment terms.

Performed comprehensive vendor account reconciliations, leading to the recovery of 300K USD in unutilized and outstanding credit notes from one key supplier. Proactively analyzed discrepancies, reviewed historical transactions, validated supporting documents, and coordinated directly with the vendor to ensure proper credit application and improved payable accuracy.

Experienced in inventory management, including stock monitoring, materials tracking, purchase coordination, monthly physical count and maintaining accurate inventory records to ensure smooth daily operations and prevent shortages or overstocking.

Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, data validation, and financial reporting. Experienced in analyzing large datasets, generating accurate reports, and creating structured spreadsheets to support accounting and management decisions.

Managed daily email communications using Microsoft Outlook, including organizing inboxes, responding to client inquiries, scheduling meetings, and maintaining structured email folders to ensure timely and efficient correspondence.

Experienced in payroll processing, including attendance monitoring, salary computation, overtime, end of service benefits computations and deductions handling, and ensuring accurate and timely payroll disbursement while maintaining employee records confidentiality.

Experienced in using Odoo for accounting and business operations, including invoice processing, accounts payable and receivable management, data entry, and generating financial reports.

Experienced in purchasing and procurement, including sourcing suppliers, requesting quotations, processing purchase orders, negotiating prices, and ensuring timely procurement of materials and supplies while maintaining cost efficiency.

Recently completed a Power BI seminar and gained foundational knowledge in data visualization, dashboard creation, and basic report development. Currently enhancing skills through hands-on practice and data modeling exercises.

Experienced in scheduling and coordination, including managing calendars, arranging meetings, monitoring timelines, and ensuring smooth daily operations through effective time and task management.

Experienced in logistics and shipment coordination, including scheduling deliveries, monitoring shipments, coordinating with suppliers and couriers, preparing shipping documents, and ensuring timely and accurate delivery of goods.