Executive Virtual Assistant & Bookkeeper (Xero Specialist)

Overview

Looking for full-time work (8 hours/day)

at $8.30/hour ($1,600.00/month)

Bachelors degree

Last Active

July 3rd, 2026 (8 days ago)

Member Since

June 2nd, 2024

Profile Description

I am a highly organized and results-driven Executive Assistant and Accountant who brings structure, clarity, and efficiency to fast-paced businesses. I specialize in keeping operations smooth and finances precise, allowing executives to focus on growth while I handle the details. I don’t just manage tasks — I anticipate needs, solve problems before they escalate, and implement systems that save time and reduce errors. If you are looking for someone dependable, proactive, and solution-oriented, I am the professional who will protect your time and strengthen your financial operations.

Core Skills & Expertise:

- Proficient in Xero – Setting up and maintaining company files, managing chart of accounts, performing bank feeds reconciliation, generating financial reports, processing payroll entries, and ensuring accurate VAT/tax treatment where applicable.

- Accounts Payable Management – Processing supplier invoices, verifying accuracy, scheduling payments, monitoring due dates, reconciling supplier statements, and maintaining strong vendor relationships to avoid late fees and discrepancies.

- Accounts Receivable Management – Raising invoices, tracking outstanding balances, sending payment reminders, following up on overdue accounts, recording receipts, and ensuring steady cash flow.

- Bank and Credit Card Reconciliations – Performing regular reconciliations to ensure transactions match statements, identifying discrepancies, resolving errors promptly, and maintaining clean financial records.

- Financial Record Keeping & Ledger Maintenance – Maintaining accurate and up-to-date general ledgers, ensuring proper categorization of transactions, documenting supporting records, and preparing audit-ready files.

- Daily Transaction Recording – Accurately recording income, expenses, transfers, and adjustments to ensure real-time financial visibility and organized reporting.

- Monthly Financial Reporting – Preparing profit and loss statements, balance sheets, cash flow summaries, and management reports to support informed decision-making.

- Invoice & Receipt Processing – Issuing invoices, generating official receipts, tracking payments, and ensuring proper documentation for accounting and compliance purposes.

- Contract Preparation & Documentation – Drafting and organizing contracts, maintaining legal and financial documentation, and ensuring proper filing and accessibility.

- Property & Administrative Management – Managing property-related documentation, tracking rents and expenses, coordinating with tenants or stakeholders, and maintaining organized digital and physical filing systems.

- Executive Support & Operations Coordination – Managing schedules, organizing documents, streamlining workflows, handling confidential information with discretion, and ensuring daily operations run efficiently.

I am committed to accuracy, efficiency, and accountability. If you need someone who can take full ownership of your financial processes and executive support, while giving you confidence that everything is handled with precision — let’s connect. I am ready to help you elevate and simplify your business operations.