Bookkeeper | Billing and Invoicing Specialist

- Provide operational and financial support to management by delivering accurate insights and recommendations - Support budgeting, forecasting, and financial planning by providing timely and accurate financial data - Coordinate payroll inputs, contractor payments, and payroll expense reconciliation - Ensure compliance with accounting standards, company policies, and internal financial controls - Assist with month-end and year-end closing processes, including reconciliations and financial statement preparation - Analyze financial accounts to support cost control, procurement decisions, and resource allocation - Prepare and analyze daily, weekly, and monthly financial reports to support management decision-making - Maintain the general ledger and ensure all journal entries, adjustments, and accruals are accurately posted - Manage and oversee daily financial transactions, ensuring accurate recording and proper classification in accounting systems

- Collaborate with internal teams, vendors, and clients to resolve financial discrepancies and inquiries - Maintain organized financial records and documentation for audits, tax preparation, and regulatory reviews - Generate accurate service invoices for electronic repairs, diagnostics, replacements, and maintenance services - Verify work orders, technician reports, and parts usage before billing customers - Calculate labor charges, service fees, taxes, discounts, and warranty or insurance coverage accurately - Process billing for walk-in, corporate, and warranty clients in accordance with company pricing policies - Manage billing for spare parts, accessories, and replacement components used in repairs - Track accounts receivable, follow up on unpaid invoices, and coordinate with customers on payment status - Process payments through cash, POS, bank transfer, and digital payment platforms - Handle warranty claims and service agreements, ensuring correct billing or exclusions - Reconcile daily sales, service revenue, and payment collections with system records - Coordinate with technicians, service advisors, and inventory staff to resolve billing discrepancies - Maintain accurate customer billing records, service histories, and invoice documentation - Prepare daily and monthly billing reports, including service revenue, parts sales, and outstanding balances - Ensure compliance with company policies, tax regulations, and internal billing controls - Assist in month-end closing by reconciling billing data with accounting and financial records - Respond promptly and professionally to customer billing inquiries, adjustments, and disputes

- Review and process invoices, ensuring accuracy, proper approvals, and correct account coding - Monitor and manage accounts receivable, including invoicing clients and tracking customer payments - Communicate with clients, vendors, and internal teams to resolve billing or payment issues - Assist in month-end closing activities, including adjustments, accruals, and reconciliations - Reconcile bank and credit card transactions daily or regularly to ensure accurate cash balances - Track and manage transactions from payment processors such as PayPal, Stripe, Shopify Pay, and Amazon Pay - Maintain accurate general ledger records and ensure all transactions are properly posted - Monitor cash flow and flag discrepancies, shortages, or unusual transactions for review - Prepare and update financial reports, including daily summaries, weekly cash reports, and monthly statements - Record and categorize daily financial transactions, including sales, expenses, bills, and journal entries

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- Review and adjudicate medical insurance claims in accordance with benefit plans, policies and industry regulations - Utilize working knowledge of benefit plans to interpret limitations, exclusion and schedules of benefits - Conduct eligibility verification and coordinate benefits to facilitate seamless claims adjudication - Investigate and resolve discrepancies or issues related to claims submission - Process All Member Claims - Indexing Work Items - Extensive and specialized in handling health/drug claims including but not limited to CSC day 1 TAT. - Process the Prior Authorization request

- Review and adjudicate the Prior Authorization of a member - Conduct Eligibility verification to ensures that the treatment is medically necessary and align with the insurance policy's coverage guidelines - Investigate the appeal and denials of Prior authorization to gather the missing information or asking for additional information needed - Coding all the approved Prior authorization on member's policy - Send Letter or Explanation of Benefits to Member (EOB)