Executive Assistant|General Admin VA

Managed administrative data by maintaining accurate records, organizing documents, updating spreadsheets, processing purchase orders, and ensuring data accuracy across business operations.

Performed accurate data entry, maintained organized digital records, updated spreadsheets and databases, and ensured timely and error-free documentation to support daily business operations..

Managed the end-to-end meeting process, including calendar coordination, scheduling across time zones, Zoom and Google Meet setup, agenda preparation, meeting reminders, note-taking, and action item tracking.

Calendar Management: Coordinating meetings, scheduling appointments, managing availability, sending reminders, and ensuring executives stay organized and on schedule.

Coordinated executive travel by arranging flights, hotels, ground transportation, preparing detailed travel itineraries, managing schedule changes, and confirming reservations to ensure seamless business trips.

Produced accurate emails, reports, meeting minutes, and business documents through efficient typing and careful attention to detail.

Delivered virtual executive support through calendar management, email organization, document preparation, meeting coordination, data management, and workflow support using Google Workspace, Microsoft 365, Slack, Zoom, and AI tools.

Used Microsoft Excel to manage reports, maintain databases, organize records, track procurement activities, perform data analysis, and support daily administrative operations.

Proficient in Canva for creating presentations, business documents, social media graphics, promotional materials, and other visual content. Able to produce clean, professional designs that support business communication and branding.

Leveraged ChatGPT to support daily administrative work, including drafting professional emails, creating meeting agendas, summarizing notes, organizing information, writing standard operating procedures (SOPs), and improving workflow efficiency.

Performed online research on vendors, products, services, and business information, then summarized findings into clear, actionable reports to support executive decision-making.