Bookkeeper & AR Specialist | Xero & Quickbooks | 11 years Experience | Available

I manage the full accounts receivable process — from issuing invoices and monitoring due dates to following up on outstanding balances and recording payments. I maintain accurate AR ledgers, prepare aging reports, and coordinate with clients to resolve billing concerns. I consistently work to reduce overdue accounts while keeping client relationships professional and intact.

I process vendor invoices, verify billing accuracy, schedule payments, and maintain organized AP records. I match purchase orders to invoices, resolve billing discrepancies, and ensure that payments are released on time to maintain good vendor relationships. I track due dates carefully to avoid late fees and support cash flow management through accurate payables monitoring.

I record and maintain accurate daily financial transactions, including sales, purchases, receipts, and payments. I handle journal entries, chart of accounts setup, bank reconciliations, and month-end closing. I keep books clean and up-to-date using Xero, QuickBooks, Microsoft Excel, and Google Sheets, ensuring records are always ready for review or reporting.

I prepare and send accurate billing statements to clients based on completed services or delivered goods. I verify billing details against contracts or purchase orders, track payment statuses, and resolve discrepancies promptly. I ensure all billing records are properly documented and reconciled to support accurate financial reporting.

I reconcile company bank statements with internal financial records on a monthly basis. I identify and investigate discrepancies, track outstanding checks and deposits in transit, and ensure that all transactions are properly accounted for. I use Xero and QuickBooks to streamline reconciliation and flag any unusual activity for review.

I contact clients with overdue accounts through email and phone to facilitate timely payment. I send collection notices, negotiate payment arrangements when needed, document all collection activity, and escalate unresolved accounts according to company policy. I handle this process with firmness and professionalism to protect both cash flow and customer relationships.

I receive, count, and record cash payments with precision. I prepare daily cash reports, deposit summaries, and maintain accurate cash logs. I cross-check physical cash against recorded transactions to ensure zero discrepancies and maintain the integrity of financial records at all times.

I oversee day-to-day administrative operations including scheduling, documentation, internal communications, and office coordination. I manage confidential records, liaise with vendors, handle approvals, and ensure smooth workflow across departments. I am highly organized and dependable, capable of keeping administrative functions running efficiently with minimal supervision.

I support sales operations by maintaining client records, coordinating order processing, preparing quotations, and following up on client requirements. I track sales activity, assist in monitoring targets, and ensure that documentation between the sales team and clients is accurate and timely. My AR background allows me to bridge the gap between sales and finance effectively.

I encode, organize, and maintain large volumes of administrative and financial data across systems and spreadsheets. I ensure data is entered accurately, properly categorized, and easy to retrieve when needed. I have processed employee records, regulatory documents, and company permit files, handling each with confidentiality and attention to detail.

I provide reliable administrative support to help businesses run smoothly. My tasks include managing emails and correspondence, organizing files, coordinating schedules, preparing reports, and handling data entry. I am detail-oriented, proactive, and able to manage multiple tasks simultaneously while maintaining high accuracy and meeting deadlines consistently.

I prioritize tasks effectively to meet deadlines without compromising quality. Working in bookkeeping, AR, and administration has trained me to manage competing priorities daily — balancing collections follow-ups, reconciliations, billing cycles, and administrative tasks all at once. I am self-directed and disciplined, consistently delivering work on time even when handling high volumes.