Executive Assistant | Operations Support | Project Coordinator | Marketing Suppo

Develop and manage a content calendar to ensure consistent posting across all social media platforms. Create engaging and relevant content using Canva tool, including text, images, and videos, tailored to the brand’s voice and audience. Actively engage with followers by responding to comments, messages, and mentions to foster community interaction. Monitor brand mentions and industry trends to stay on top of public perception and adjust strategies as needed. Work closely with the marketing team to align social media efforts with broader marketing strategies and promotions. Identify and collaborate with influencers to expand brand reach and create authentic content for promotional purposes. Optimize paid social campaigns by adjusting targeting, budget, and creative elements to maximize ROI.

Scheduling and coordinating appointments, meetings, and events to ensure efficient time utilization. Managing inboxes, responding to inquiries, and drafting professional communications. Creating, updating, and maintaining databases, spreadsheets, and records for seamless accessibility and accuracy. Drafting, formatting, and proofreading reports, presentations, and other business documents. Organizing physical and digital files, ensuring proper storage and retrieval systems. Arranging travel itineraries, booking accommodations, and preparing travel documentation. Managing multiple responsibilities, delegating tasks, and meeting deadlines effectively.

Manage and prioritize complex calendars for executives, ensuring all appointments and meetings are accurately scheduled. Organize travel itineraries and events, including accommodations, transportation, and handling last-minute changes. Draft, edit, and organize documents, reports, and presentations for executive review. Conduct research and analyze data to provide insights that inform the executive's decision-making. Assist with personal tasks and appointments, balancing professional and personal responsibilities.

Track outstanding payments and manage incoming and outgoing invoices to ensure timely payments and collections. Reconcile bank statements with internal financial records to ensure accuracy and identify discrepancies. Process purchase orders and ensure that bills to pay are accurately recorded and scheduled for payment. Generate invoices for clients and issue receipts for payments received to ensure proper documentation. Allocate job numbers to client invoices and update their account codes in Xero to maintain accurate records. Accurately record client payments in the accounting system and update their accounts accordingly.