Logistics and Project Coordinator

Overview

Looking for full-time work (8 hours/day)

at $8.75/hour ($1,540.00/month)

College Degree

Last Active

August 15th, 2014 (3772 days ago)

Member Since

August 14th, 2014

Profile Description

From March 2007 to August 2014
Asian Development Bank, Mandaluyong City, Philippines
THE ASIAN DEVELOPMENT BANK (ADB) IS AN INTERNATIONAL DEVELOPMENT FINANCE INSTITUTION HELPING ITS DEVELOPING MEMBER COUNTRIES REDUCE POVERTY AND IMPROVE THE QUALITY OF LIFE OF THEIR PEOPLE. HEADQUARTERED IN MANILA, AND ESTABLISHED IN 1966, ADB IS OWNED AND FINANCED BY ITS 67 MEMBERS, OF WHICH 48 ARE FROM THE REGION AND 19 ARE FROM OTHER PARTS OF THE GLOBE. ADB’S MAIN PARTNERS ARE GOVERNMENTS, THE PRIVATE SECTOR, NON-GOVERNMENT ORGANIZATIONS, DEVELOPMENT AGENCIES, COMMUNITY-BASED ORGANIZATIONS, AND FOUNDATIONS.
? Provide administrative support to Managing for Development Results (MfDR) workshops and conferences, including preparation of draft correspondence, budget estimate, participant accommodation and travel arrangements, payments of allowances, collection and dissemination of meeting materials and outputs.
? Prepare request for payments and liquidation of expenses for the technical assistance (TA) activities. Assist in maintaining the Asia-Pacific Community of Practice (APCoP) information database including registers of contacts and experts. Maintain and update the APCoP website
? Coordinate with relevant offices and department outside ADB on APCoP and MfDR related matters.
? Provide logistical support for the Results Management Public Sector Excellence- Transport Seminar in Singapore; Forum for the Regional Communities of Practices on Managing for Development Results, Seoul Korea; Result-Based Planning, Budgeting and Impact Evaluation, Chengdu PRC
? Responsible for documentation of meeting highlights and reports for all the regional and national experts’ meetings, and assist lead consultant in coordinating with other consultant
? Assist lead consultant and national climate change experts in preparing and organizing regional consultations and national workshop
? Compile and analyze all reports of the regional and national experts workshop and meetings
? Edit and check the quality of the reports produced in the regional and national meetings
? Prepare and submit a formal report on the cumulative outcome of the regional meetings and national experts’ workshop
? Assist RSES in management, coordination and supervision of Technical Activities and outputs
? Assist in preparation of consolidated 6-month and annual progress reports and other reports, as required by ADB/RSDD/RSES.
? Provide International Specialist/Consultant and relevant RSES Specialist relevant information or documents they need to facilitate project implementation
? Update Status of the TA funds on relevant MIS/database
? Assist in preparation of briefing papers or summaries about TA activities and implementation for posting in the ADB IP website.
? Act as liason between RSES and ADB staff, as well as external organizations and governments, to respond to queries related to the TA.
? Coordinate with Controllers Department (CTL), Regional Sustainable Development Department, Office of the Director General (RSDD/RSOD) on the financial statues of the TA
? Follow up with national focal agencies/implementing agencies submissions of financial reports and progress reports, and assist them necessarily.
? Facilitate and coordinate with RSES and Consulting Services Division on the hiring of consultants under the TA
? Perform other tasks relevant to management and coordination of the Project as requested by RSES/TA Project Leader and International Consultant
From November 2001 to March 2007
R.A. Nunez Consultancy, Pasig City, Philippines
RAN CONSULT, USING A SECTOR-EXCLUSIVE ARRANGEMENT, ENABLES AN EFFECTIVE AND DYNAMIC MANAGEMENT OF THE BUSINESS INITIATIVES OF INTERNATIONAL CONSULTING FIRMS WITH MANILA-BASED MULTILATERAL FINANCING INSTITUTIONS (MFIS). RAN CONSULT POSSESSES THE DISTINCT ADVANTAGE OF FAMILIARITY WITH THE RULES AND REGULATIONS CONCERNING CONSULTING SERVICES OF THE MFIS PARTICULARLY ADB: FROM DATA ON CONSULTANTS (DACON) REGISTRATION TO SHORTLISTING TO TECHNICAL PROPOSAL EVALUATION AND CONTRACT NEGOTIATIONS. THIS FAMILIARITY WITH THE OPERATIONAL REQUIREMENTS OF THE MFIS IS FURTHER COMPLIMENTED BY A NETWORK OF LINKAGES ESTABLISHED THROUGH OFFICIAL CHANNELS WITHIN THE INTERNATIONAL AND DOMESTIC CONSULTING COMMUNITIES, THE MFIS, EMBASSIES & CONSULATES AND DEVELOPMENT AGENCIES OF AID-FUNDING COUNTRIES, PHILIPPINES GOVERNMENT AGENCIES AND THE PRIVATE SECTOR.
Executive Assistant and Workshop Organizer
? PROVIDED ADMINISTRATIVE SUPPORT TO GENERAL MANAGER AND CONSULTANTS OF PREMIER INTERNATIONAL CONSULTING FIRM.
? PREPARED MONTHLY STATUS REPORTS FOR CONSULTANTS WHICH AIMS TO PROVIDE THEM A DATABASE OF THE LATEST DEVELOPMENT OF THEIR PROJECTS AND PROVIDE BACKGROUND FOR NEW BUSINESS OPPORTUNITIES, WHICH COMPLIES WITH THEIR SECTOR.
? ASSISTED IN DEVELOPING/PREPARING WORKSHOP MATERIALS
? PROVIDED ADMINISTRATIVE SERVICES, AND IN PARTICULAR, THE DOCUMENTATION OF ALL PAPERS AND ELECTRONIC FILES FOR WORKSHOPS
? COORDINATED WITH THE AGENCIES FOR THE TRAVEL DOCUMENTS OF THE PARTICIPANTS.
? RESPONSIBLE IN MAKING LOGISTICAL ARRANGEMENTS SUCH AS TRAVEL BOOKINGS, HOTEL ACCOMMODATIONS, VENUE, SUPPLIES, FOOD, ETC.
? MAINTAINED THE NECESSARY FILES AND RECORDS OF THE PARTICIPANTS’ WORKSHOP MATERIALS.
? ORGANIZED AND MAINTAINED A FILING SYSTEM OF INCOMING MAILS, PROJECT OPPORTUNITIES, NEWS CLIPPINGS AND OTHER DOCUMENTS RELEVANT TO PROJECT TRACKING. PERFORMED INITIAL ANALYSIS ON DATA SUBMITTED BY CONSULTANTS.
? ASSISTED IN HANDLING EXTERNAL AND INTERNAL COMMUNICATIONS AND ENSURING THAT ALL CORRESPONDENCE AND DOCUMENTS ARE CORRECTLY PREPARED.
? RESPONSIBLE FOR PREPARING THE FIRM'S DATABASE OF CONSULTANTS AND PROJECTS.
? CREATED AND DESIGNED THE CHARTS AND TABLES FOR PROJECT DATABASE.
? ENSURED REVISIONS IN THE DATABASE ARE PROPERLY ENCODED.
? UPDATED CURRICULUM VITAE FILES OF DEVELOPMENT EXPERTS FOR FUTURE REFERENCE.
? ASSISTED IN THE PREPARATION OF THE SUMMARY OF PROCEEDINGS OF WORKSHOPS