Executive Virtual Assistant/Property Manager/Transaction Coo

Overview

Looking for full-time work (8 hours/day)

at $5.94/hour ($1,152.00/month)

Associates degree

Last Active

May 24th, 2026 (11 days ago)

Member Since

July 30th, 2014

Profile Description

10+ years experience working in the Real Estate industry. I am a highly skilled and efficient virtual assistant ready to assist you with various tasks and responsibilities. With a passion for organization and attention to detail, I aim to make your life easier by managing various aspects of your professional and personal life.

Responsible for the following:

Administrative Expertise: Calendar management, email handling, data entry, document preparation, and organization.

Appointment Setting: Scheduling appointments or consultations between qualified leads and the sales team.

Communication Skills: Handling inbound and outbound phone calls, managing correspondence, drafting emails, and interacting with clients or tea ---------- mbers in a friendly and professional manner.

CRM Management: Recording and updating prospect interactions and lead status in the Customer Relationship Management (CRM) system.

Customer Support: Addressing customer inquiries, resolving issues, and providing exceptional service.

Following Up: Consistently follow up with leads through phone calls, emails, or other communication channels to maintain interest and engagement.

Lead Generation: Conduct research and use lead databases, social media, and other sources to identify potential customers and generate new leads.

Personal Assistance: Handling personal tasks such as shopping, reminders, and other day-to-day responsibilities.

Scheduling: Setting up appointments, coordinating meetings, and ensuring that deadlines are met promptly.
Social Media Management: Assisting with social media content creation, scheduling posts, and engaging with followers.

Tenant Relations: Managing tenant inquiries, addressing concerns, and handling
lease agreements and renewals.

Rent Collection: Ensuring timely collection of rent payments and handling any
issues related to late payments.

Property Maintenance: Coordinating and overseeing repairs, maintenance, and
renovations to keep the property in good condition.

Advertising and Marketing: Promoting vacant properties, creating listings, and
conducting property showings.

Tenant Screening: Verifying tenant applications, conducting background checks, and
selecting suitable tenants.

Lease Administration: Preparing and managing lease agreements, addendums, and
lease renewals. Documentation
Management: Overseeing and organizing all the paperwork related to the
transaction, including contracts, disclosures, and addendums.

Transaction
Timeline Management: Creating and maintaining a timeline to track important
deadlines and ensure that all tasks are completed on schedule.

Communication:
Acting as a central point of contact for all parties involved in the
transaction, including buyers, sellers, agents, lenders, and title companies.
Providing regular updates and ensuring everyone is informed throughout the
process.

Coordinating
Inspections and Appraisals: Scheduling and coordinating property
inspections and appraisals with the relevant parties.

Compliance
and Legal Requirements: Ensuring that all aspects of the transaction comply
with legal and regulatory requirements.

Coordinating
Signings and Closings: Scheduling and coordinating the final signing and
closing of the transaction.

Record
Keeping: Maintaining organized and secure records of all
transaction-related documents and communications.

Client
Support: Providing support and assistance to clients throughout the
transaction process, answering their questions, and addressing their concerns.

Maintaining
Confidentiality: Handling sensitive client information with the utmost
confidentiality and professionalism.
 File
and Document Management: Creating, organizing, and maintaining both
physical and digital files, documents, and records. Ensuring that all
information is properly stored and easily accessible.
Office
Organization: Keeping the office environment tidy and well-stocked with
necessary supplies. Coordinating with vendors for office maintenance and
supplies.
Data
Entry and Reporting: Accurate and timely data entry into databases,
spreadsheets, or other systems. Assisting with generating reports and
presentations.
Meeting
Support: Assisting in preparing meeting materials, taking meeting minutes,
and distributing meeting minutes to relevant parties. Ensuring follow-up on
action items.HR Support:
Assisting in recruitment processes, maintaining employee records, and
coordinating onboarding procedures for new hires