Real Estate Virtual Assistant
? Marketing
o Make use of flyers, online marketing through social media sites (eg. Facebook, Twitter, Linkedln), and Virtual Tours and Staging, among others, ensure the most cost effective way to make a home appealing to a high number of potential buyers
o Undergo basic training on flyer creation, Craigslist posting and social media marketing
? Database Management
o Control and maintain files, records and prospect database
? Prospect Management
o Learn, manage and monitor leads through Top Producer and Boomtown
? Email and Schedule Management
o Balance multiple tasks from email handling
? MLS & Website Listing Management
o Upload, edit and show client’s listings through Multiple Listing Service or personal websites
? Listing input checklist
o Gather all documentation relevant to inputting listing using listing taken
checklist
o Order sign up
o edit photos located in dropbox folder with appropriate listing address if
needed (resive etc.)
o edit and upload youtube video, or find uploaded youtube video if complete
o input listing to mls and upload all necessary forms (lead based paint
etc)exclude from internet
o add mls number to listing paperwork
o create blog post of featured property on jtaylorrealtor.com
o create property in offerrunway.com
o add property to active listings spreadsheet
o create kwls listing with specific description and backlink to blog post
o add listing to showing suite with lockbox number and seller contact info
o assign lockbox in supraekey.com
o email blog post page to seller to share on their facebook
o create relevant property auto email for seller in mls
o upload docs to mytransactions and submit to office
o after property has syndicated to trulia/Zillow etc. enable online features of
listing
o add idx link to blog post
o setup seller in realty generator with intructions on how to view their online
activity
? Internet sales assistant
o Open zopim chat and wait for live connections.
o Once live connection is made assist client as needed, and obtain contact
o information for an agent to call them immediately.
o Create and monitor google alerts for targeted keywords and post comments on available blog sites with targeted hyperlinks and proper back links.
o Create additional communities served in realty generator systems using
google maps.
o Log into realty generator and follow up on all reminders and existing clients per the systems reminders. Notify assigned agent of any hot leads or customer inquiries via outside email
o Log into kunversion system and follow same reminder processes as above
o Post all listing on ebay classifieds and backpage once every other week.
o Post agent job ads on backpage once per week
o Assist agents in following up on internet inquiries and staying in constant contact.
o Input new contacts to database as directed, using scanned information.
? Ad Posting
o Craigslist
? System Tools
o Market Leader / Eedge
o Boomtown
o Kunversion
o Mark It Advantage
o RedX
o Wordpress
o MLS / Sandicor
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Account Executive
? Execute marketing of imported cars from Korea
? Make strategies on how to improve the client’s inflow and also set targets which have to be achieved to attain success within a specified time frame
? Develop and execute sales and marketing strategies
? Analyze statistics thereby key sales areas, problems and success rates
? Achieve budgeted sales target
? Update and evaluate advertising channels
? Identify prospective clients’ exact needs, by questioning, observation and the completion of sales survey
? Monitor and be aware of competitor activity
? Be aware of new business opportunities and take action
? Follow up leads by visiting prospective clients
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Technical Support Representative
? Guide and provide support to customers who are having problems with their wireless or wired internet connection problems
? Troubleshoot e-mail and client software issues
? Provide product support to ensure customer satisfaction
“I have a team of 6 VA's that pretty much do everything for me”
Elishama Jiles
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