Operations Assistant

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TYPE OF WORK

Full Time

SALARY

1300

HOURS PER WEEK

35

DATE POSTED

May 28, 2024

JOB OVERVIEW

Ordering Process:

Estimate Creation: Initiate the ordering process by generating a comprehensive estimate.

Purchase Orders (POs):

Prepare concise POs and dispatch them to the relevant factory for order processing.
Client Onboarding:

For new clients, ensure completion of application and logistical forms. Coordinate with Business Development Managers (BDMs) to ascertain necessary export documents.
PO Details:

POs should ideally include order references and specify payment terms, especially for new clients. Collaborate with sales and accounts departments for accurate information.
Basic Requirements:

Provide factory with essential details:
Determine Incoterms.
Specify delivery details, including address, warehouse hours, and required delivery dates.
Clarify pricing structures, particularly for UK pallet orders.
Address any special requests such as stickering, pallet labels, or specific pallet types, especially for new clients.
Ensure completion of any required documentation, typically outlined in logistical forms.
UK Delivery Notes Preparation:

Generate UK delivery notes for products originating from WB Derby/UKI.
Communication with Palletprice:

Send delivery notes to Palletprice.
Coordinate with Palletprice for booking deliveries. Provide special instructions or dates on delivery notes or via email as needed.
Update Airtable (AT) with delivery dates and verify with Palletprice upon goods receipt.
Stock Monitoring:

Regularly check stock levels at production sites.
Monitor availability of raw materials, packaging, and finished goods.
Track delivery dates to ensure timely production.
Operations Coordination:

Collaborate with the operations team to address any stock-related issues.
Utilize Teams channels to communicate stock levels in Europe and take necessary corrective actions.
By streamlining these processes, we aim to enhance efficiency and ensure smooth operations across all stages of the ordering process.

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