Executive Assistant (Personal & Business Support)

Executive Assistant (Personal & Business Support)

I am seeking a highly organized, proactive, and dependable Executive Assistant to provide both personal and business support.

I manage a healthcare operations career, a growing healthcare consulting business, family responsibilities, and multiple ongoing projects. I am looking for someone who can help me stay organized, manage my schedule, track priorities, coordinate appointments, and ensure important tasks and deadlines do not fall through the cracks.

This role is ideal for someone who enjoys creating structure, maintaining organization, and helping a busy executive stay focused and productive.

Responsibilities:

• Manage and maintain personal and business calendars
• Schedule appointments, meetings, and follow-up calls
• Provide daily check-ins and accountability support
• Track deadlines, priorities, and action items
• Organize and maintain task lists
• Coordinate travel research and planning
• Research children's activities, camps, programs, and events
• Monitor upcoming appointments and commitments
• Organize emails and follow-up reminders
• Create weekly schedules and planning documents
• Maintain spreadsheets and basic reports
• Assist with administrative and operational tasks
• Help create organization across multiple projects and responsibilities

Requirements:

• Excellent English communication skills
• Strong organizational and time management abilities
• Experience supporting executives, business owners, or professionals
• Proficiency with Google Workspace and Microsoft Office
• Ability to work independently and proactively
• Strong attention to detail
• Reliable internet connection
• Ability to maintain confidentiality and professionalism

Important:

This position does NOT include access to bank accounts, credit cards, payroll, financial accounts, or purchasing authority. The role focuses on organization, scheduling, administrative support, project coordination, and accountability.

Hours:

• Part-time to start (20–30 hours per week)
• Long-term opportunity
• Some overlap with Eastern Time business hours preferred

To Apply:

Please answer the following:

1. Tell me about your experience as an Executive Assistant or Virtual Assistant.
2. Have you supported a business owner or executive before?
3. What tools do you use to manage calendars, tasks, and projects?
4. How would you organize someone managing both business and personal responsibilities?
5. Are you comfortable providing daily reminders, accountability, and follow-up?
6. What are your available working hours?
7. What is your expected hourly rate?

Please start your application with the word "ORGANIZED" so I know you read the entire posting.