Real Estate Transaction Coordinator VA

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About the Role
DMV Prime Real Estate is an independent brokerage serving Maryland, DC, and Virginia. We are growing and need a detail-obsessed Transaction Coordinator VA who can own our contract-to-close process from day one — without hand-holding. This is not a general VA role. You will be the backbone of our transaction pipeline. If a deadline gets missed, a deal falls apart. We need someone who understands that.
What You Will Own

Manage all active transactions inside ClickUp from contract execution through closing
Track all critical dates: EMD deadlines, inspection contingencies, financing contingencies, and closing dates
Coordinate with title companies, lenders, buyers agents, and listing agents to keep every deal on track
Send proactive updates to all parties — you communicate before things become problems
Maintain and update the 5-phase Contract to Close checklist for every file
Assist with document management inside ZipForms
Send the broker a daily status report — no file goes dark

You Must Have

2+ years supporting a US real estate agent, team, or brokerage in a TC or operations role
Solid understanding of US real estate contracts, contingency periods, and closing timelines
Experience with ClickUp or a comparable task management tool
Proactive communication habits — you send updates without being asked
Availability Monday–Friday, 9am–1pm Eastern Time
Reliable internet and a professional remote work setup

Strong Plus (Not Required)

Experience with ZipForms or similar transaction management software
Familiarity with GoHighLevel CRM
Experience supporting brokers in Maryland, DC, or Virginia markets specifically

This Is Not a Fit If

You have never worked in US real estate transactions before
You need someone to walk you through every step of the process
You struggle to work independently without daily check-ins
You are not available during US Eastern morning hours

Screening Questions — Answer All Before Applying
Applications without answers to all questions will not be reviewed.

Describe a US real estate transaction you managed from contract to close. What tools did you use and what was your specific role?
Please attach your resume or provide a link to your OnlineJobs.ph profile so we can review your full work history.
A buyer's inspection contingency deadline is in 48 hours and we have not received the inspection report yet. What do you do?
What task management or CRM tools have you used in a real estate role? Be specific.
What is your availability Monday through Friday in US Eastern Time?
What monthly rate are you seeking for a 20-hour per week part-time role?

Important: To confirm you read this post carefully, begin your application with the phrase: "DMV Prime Ready." Applications that do not include this will be skipped.
Compensation & Growth
Starting at $350–$450/month based on experience for 20 hours per week. Performance bonuses are available tied to transaction volume. Path to full-time as the brokerage grows.