Executive & Operations VA

Executive & Operations VA – Health & Wellness Brand (Part-Time, Long-Term)

Hours: ~20 hours/week (flexible, async-friendly)
Rate: Open to discussion based on experience
Start:ASAP


About the role

We’re a fast-moving health and wellness brand based in Sydney, Australia, and we’re looking for a proactive, organised VA to support our Head of Content & Campaigns.

This is not a task-ticker role. We need someone who takes ownership, thinks ahead, and genuinely helps keep things moving without being chased themselves.

What you’ll actually be doing

- Managing a busy calendar, scheduling meetings, shoots, and calls across multiple time zones
- Keeping on top of follow-ups with creators, clinicians, and external collaborators
- Drafting and sending coordination messages via Slack, WhatsApp, and email (templates provided)
- Tracking the status of ongoing projects and flagging anything that’s slipping
- Light research tasks (finding contacts, checking availability, sourcing information)
- Helping organise files, briefs, and shared documents (Google Drive, Notion, or similar)

You’re a great fit if you

- Have at least 2 years of experience as an EA, VA, or operations assistant
- Are incredibly organised and actually enjoy bringing order to chaos
- Have strong written English, you’ll be communicating with Sydney-based team members and external partners
- Are proactive: you spot what needs doing and do it, rather than waiting to be told
- Are comfortable working with tools like Google Calendar, Slack, and Google Drive
- Have some experience in a creative, media, or marketing environment (preferred, not essential)

What we offer

- Consistent part-time hours with room to grow
- A genuinely interesting brand in the health and wellness space
- A collaborative team that respects your time and communicates clearly
- Long-term relationship, we’re not looking for someone to churn through


How to apply

Please send a short voice note or video (2 minutes max) introducing yourself and telling us about a time you helped someone stay organised when they really didn’t want to be. Written applications without this will not be considered.

*We are an equal opportunity employer. We value reliability, initiative, and clear communication above all else.*