Admin / Executive Assistant role

Company: Metro Deco Construction
Location: Remote
Work Hours: Sydney 8am–5pm
Type: Full-Time, Long-Term
Salary: $1000 AUD per month
Start Date: ASAP

About Us

Metro Deco is a leading commercial fitout company based in Sydney with over 20 years of experience. We specialise in retail, hospitality, and shopping centre fitouts. We have an in-house joinery factory and work across major shopping centres in NSW.

We are now expanding our remote team to streamline operations and grow sustainably.

About the Role

You will work closely with the director and project team to assist with administration, documentation, and communication tracking across multiple construction projects.

Your role is to keep project information organised, log communications, and maintain structured documentation so the team can operate efficiently.

This is an administration and documentation role, not a project management or client-facing position.

Responsibilities

• Log and organise project communications from WhatsApp, email, and internal chats
• Maintain structured project folders (Google Drive / Dropbox)
• Save and organise drawings, contracts, quotes and variations
• Track updates and decisions discussed within the team
• Assist with preparing emails and simple documentation
• Maintain project logs, trackers and notes
• Assist the director with general administrative tasks
• Help ensure the latest documents and drawings are correctly saved

Requirements

• At least 1–2 years experience as an Administrative Assistant, Executive Assistant, or Personal Assistant
• Strong English communication (written and spoken)
• Highly organised and detail oriented
• Ability to follow instructions carefully
• Reliable internet connection, own PC or laptop
• Comfortable using Google Drive, email, and messaging platforms

Nice to Have

• Experience supporting construction, architecture or engineering companies
• Experience organising project documentation
• Familiarity with project tracking systems such as Notion, Trello, or similar tools
• Experience working with international teams

Perks

• Work-from-home, flexible environment
• Long-term stability (we’re not hiring for short gigs)
• Work with a tight-knit team who value clarity and quality
• Room for career growth as we scale

Application Process

To apply for the Executive Assistant / Administrative Assistant position, please follow the steps outlined below:

1. Prepare Your Application

Compile your resume, cover letter, and any relevant documents that showcase your experience in administration or executive support.

2. Submit Your Application


Email your application materials to ----------

Please include "Admin VA Application" in the subject line to ensure proper routing.

Required Documents

Resume / CV

Qualifications (if applicable)

References

Screenshot of your Internet Speed Test

English Test Results which can be completed here:
---------- /english-test/

Typing Test Results which can be completed here:
----------

Short Written Response

Please also answer the following question in your application email:

Why do you believe strong organisation and documentation are important when working on construction projects?

Review Process

Our recruitment team will review applications on a rolling basis. Qualified candidates will be contacted for an initial screening interview.

Interviews

Selected candidates will be invited to participate in one or more interviews. This may include interviews with the Owner or other key tea ---------- mbers and may include practical assessments relevant to the role.

Decision and Offer

Final candidates will be selected based on their interviews and reference checks. An offer will be extended to the chosen candidate, including a detailed overview of the compensation package.

Onboarding

Upon acceptance, the new tea ---------- mber will undergo an onboarding process to become familiar with our team, systems, and workflow.

We appreciate your interest in joining Metro Deco and look forward to reviewing your application.

For any inquiries regarding the application process or the position, please email us at ----------