Virtual Assistant (Admin + Operations Support) – Remote

Virtual Assistant (Admin + Operations Support) – Remote

Marni Mae is a transformational artist, coach, and founder of the Bridge Music movement, combining music, healing frequencies, and personal transformation.

We are looking for a highly organized Virtual Assistant to support administrative operations, scheduling, communications, and client coordination so Marni can focus on creating, teaching, and leading.

This role is ideal for someone who enjoys helping creative leaders stay organized, proactive, and focused.

Requirements:
• Excellent written English
• Strong organizational skills
• Detail-oriented and reliable
• Comfortable learning new tools and systems
• Experience using AI tools for productivity
• Experience supporting entrepreneurs or small teams is a plus
• Canva or social media experience is a plus

Tools We Use:
• Google Workspace
• Notion
• GoHighLevel (CRM)
• Canva
• CapCut
• Instagram / Facebook
• Slack
• Zoom

Hours:
• 15–30 hours per week (flexible)

Key Responsibilities:

Calendar Management
• Manage scheduling, meetings, and confirmations
• Send reminders and adjust calendar as priorities shift
• Coordinate time zones and availability

Inbox Management
• Monitor and organize email inbox
• Respond to routine inquiries
• Flag important emails and maintain clear categories
• Use AI tools to support inbox organization

Administrative Support
• Organize files and documents
• Maintain tracking spreadsheets
• Prepare meeting notes and summaries
• Support documentation and organization of key materials

Lead & Client Support
• Respond to inquiries about Marni’s offerings
• Send booking links and program information
• Enter and track leads in the CRM
• Follow up with potential clients

Communications & Promotion
• Assist with social media posts and email announcements
• Update Canva designs and promotional materials
• Support promotion of events, classes, and programs

Personal Support
• Schedule appointments and assist with travel logistics
• Support billing, subscriptions, and administrative tasks

How to Apply:
Please prepare your updated resume and portfolio to showcase your previous work experience.