Administrative Assistant

Administrative & Data Operations Assistant (Renewable Energy Projects)

Location: Remote
Employment Type: Full-Time
Schedule Requirement: Must be willing to work during U.S. Mountain Time (MT) business hours

Position Overview

We are seeking a highly organized and detail-oriented Administrative & Data Operations Assistant to support our renewable energy development team. This role is primarily administrative and operational, focused on coordinating data, preparing documentation, conducting research, and supporting internal workflows that help move projects forward.

This is a dynamic position where responsibilities may vary depending on project timelines and business demand. The selected candidate will also provide administrative support to specific projects and teams as needed.

Key Responsibilities

The role includes, but is not limited to, the following administrative and coordination tasks:

1. Land & Parcel Research Support

Collect and organize parcel information provided by outreach teams.
Research property details using tools such as Regrid, LandGlide, and County Assessor websites.
Verify ownership, acreage, and location information.
Maintain accurate records in internal databases (TerraVault and CRM platforms).
Coordinate GIS requests for mapping and site evaluation.

2. Data Management & System Updates

Upload, validate, and maintain project data across internal systems.
Clean and prepare datasets for bulk uploads.
Organize parcel groupings and ensure proper project classification.
Ensure records remain structured, accurate, and up to date.

3. Proposal & Documentation Coordination

Prepare proposal-related documentation based on project team instructions.
Update financial inputs and generate summaries for review.
Coordinate document workflows between internal systems and document platforms.
Assist with revisions and finalization of proposal packages.

4. Administrative Support for Landowner Engagement

Prepare digital and physical proposal packets.
Coordinate mailing requests and logistics when required.
Track consultation bookings and update internal records.
Ensure documents align with requested terms and project updates.

5. Market & Land Comparable Research

Conduct research using platforms such as Zillow, Redfin, Lands of America, Land and Farm, and AcreValue.
Compile comparison data and summarize findings for internal review.

6. Campaign & Project Data Uploading

Support outreach and mailing campaigns by reviewing and uploading datasets.
Validate data prior to import to maintain quality control.
Assist in onboarding new project targets into company systems.

7. Cross-Functional & Project-Based Administrative Support

Provide administrative assistance to internal teams for specific projects as needed.
Coordinate with GIS, Outreach, Projects, and Leadership teams to ensure workflow progress.

Track tasks, follow-ups, and documentation to help projects stay on schedule.


**Nature of the Role

This is not a routine clerical role. The position requires:
Managing structured processes while adapting to changing business needs.
Supporting multiple teams depending on active projects.
Handling a mix of research, coordination, documentation, and system updates.
Being flexible and responsive as priorities shift.

**Qualifications

At least 2 years of experience in an administrative, data support, operations, or similar role.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and shifting priorities.
Comfortable working with spreadsheets, databases, and online research tools.
Strong written communication and documentation abilities.
Self-directed and able to work remotely with minimal supervision.
Highly willing and able to work during U.S. Mountain Time hours (required).

**Preferred (but not required):

Experience in real estate, land research, GIS coordination, or renewable energy.
Familiarity with CRM or database systems.
Experience supporting project-based teams.

IMPORTANT:

Application Instructions (Important)
To apply, please complete the following steps:

1. Click the Google Form link provided in this job post and complete the application form.
---------- /forms/d/e/1FAIpQLScq1I6o7JPiy-ds_KtkbznAcTENzQd_XTHHQBUsmASrWD7qpA/viewform?usp=dialog

2. After submitting the form, send a message through this platform using the format below:

Format:
[Position Applying For] – [Full Name] – [Application Date]

Example:
Administrative Assistant – Steve Jone – February 18, 2026

**Applications that do not follow these instructions may not be reviewed.**

Only shortlisted will be contacted.