Travel Virtual Assistant

Part-time to start | Virtual | Long-term growth opportunity


About This Role

This role is ideal for someone who enjoys working behind the scenes, loves details and organization, and wants to contribute to building something meaningful over time. You’ll start by helping bring structure and clarity to the day-to-day operations of the business, with responsibilities expanding naturally over time.

I value clear communication, mutual respect, and honest conversations. I welcome ideas, feedback, and different perspectives, and I believe the best working relationships are collaborative and professional.

This position will start part-time, with the potential to grow into a full-time role for the right person as the business continues to expand. You will be reporting directly to the Founder and Owner. There is flexibility in scheduling, with a preference for at least two hours of daily overlap to support communication around time-sensitive tasks.



Why This Role Exists

We've reached a point where staying organized, consistent, and intentional behind the scenes is just as important as the client-facing work.

This role exists so I can focus more deeply on designing travel experiences, supporting clients, and building community while knowing that workflows, systems, and details are being handled with care and attention.

I’m not looking to hand off tasks and disappear. I’m looking to work alongside someone who enjoys creating order, improving processes, and contributing to how the business operates and grows.



Skills & Qualities That Matter

This role is best suited for someone who takes pride in doing things well and enjoys being thoughtful about how work gets done.

You’re someone who is:
• Naturally resourceful — you enjoy figuring things out, finding solutions, and staying calm when things move quickly or priorities shift
• A clear and confident communicator, both written and verbal, who can share information concisely and ask questions when something isn’t clear
• Comfortable building relationships with clients, suppliers, and team members in a professional, respectful way
• Highly organized, with an ability to keep track of details, deadlines, and moving parts without things slipping through the cracks
• A problem-solver who can work independently, think critically, and make sound decisions when needed
• Someone who takes ownership and pride in your work and cares about accuracy, quality, and follow-through
• Adaptable and flexible, especially when plans change or new priorities come up
• Comfortable with technology and change — you enjoy learning new tools, systems, and platforms, and you’re not intimidated when things evolve or improve
• Open to direct, constructive feedback, and able to apply it without defensiveness
• Able to manage multiple tasks at once while staying focused, accurate, and reliable
• Exceptionally detail-oriented — you notice small things, inconsistencies, and potential issues before they become problems
• Proactive by nature, anticipating what needs to be done and taking initiative without needing constant direction
• Able to communicate ideas, updates, and information in a way that’s clear, practical, and easy to understand

You don’t need to know everything already, but you do care about doing things well and being part of something long-term.



What You’ll Be Doing and How the Role Will Evolve

This role is designed to grow organically, based on your strengths, interests, and how we work together.



Building the Foundation

Initially, your focus will be on supporting the day-to-day operations of the business and helping create structure and consistency. This includes:
• Providing administrative and organizational support
• Helping organize workflows, templates, emails, and systems
• Managing calendars, scheduling, and coordination with clients and suppliers
• Assisting with inbox organization and follow-ups
• Supporting client communication and handling routine requests
• Tracking details, deadlines, and outstanding items so nothing falls through the cracks

This stage is about learning how the business operates and helping bring clarity and order to the work. This role is designed to grow organically, based on your strengths, interests, and how we work together.



Building the Foundation

Initially, your focus will be on supporting the day-to-day operations of the business and helping create structure and consistency. This includes:
• Providing administrative and organizational support
• Helping organize workflows, templates, emails, and systems
• Managing calendars, scheduling, and coordination with clients and suppliers
• Assisting with inbox organization and follow-ups
• Supporting client communication and handling routine requests
• Tracking details, deadlines, and outstanding items so nothing falls through the cracks

This stage is about learning how the business operates and helping bring clarity and order to the work.



Assisting With Proposals, Marketing & Processes

As you become more comfortable in the role, you’ll begin supporting more planning and communication tasks, including:
• Assisting with trip proposals and client documentation
• Reviewing emails, newsletters, and materials for clarity and accuracy
• Assisting with content and ensuring clean formatting
• Helping schedule and distribute newsletters or updates
• Supporting social media and marketing-related tasks
• Contributing ideas to improve systems, workflows, and efficiency

This is where collaboration deepens and your input helps shape how things are done.



Long-Term Growth & Community Support

Over time, this role is intended to grow into a core team position. As the business evolves, you may take on a larger role in supporting clients and community experiences, including:
• Assisting with managing and supporting online travel groups
• Helping coordinate group travel experiences and communication
• Becoming an important and trusted point of contact for clients when appropriate
• Supporting community engagement and ongoing relationships
• Contributing ideas, systems, and solutions as the business continues to grow

How this looks will depend on your strengths, interests, and what makes sense for the business.



Growth & Long-Term Fit

This role starts part-time, with the potential to grow over time. I’m looking for the right long-term fit. This is someone who wants to be involved, contribute, and grow with the business as it evolves. How the role develops will depend on the person and the needs of the business.



My Values

• I value honesty, effort, and thoughtful work
• I believe feedback helps everyone grow
• I take pride in how I show up for clients and partners
• Every role matters, and ownership is encouraged
• I build things intentionally

This role is best suited for someone who wants to build something alongside someone, learn as they go, and contribute meaningfully over time. Opportunity for increased hours and possible full-time transition in the future based on performance and business needs.

Please note that shortlisted candidates will be asked to complete a basic assessment prior to the interview. This helps us better understand your skills and working style before moving forward. Send your application with Mexico as your subject.