Design & HubSpot Marketing VA

About the Role

We are looking for a virtual assistant to support our marketing initiatives and operational needs. In this role, you will create on-brand marketing assets, build and maintain HubSpot landing pages, and assist with day-to-day marketing and administrative tasks.

You will work closely with our team to ensure all marketing materials and campaigns are clean, professional, and aligned with our brand guidelines. In addition to marketing tasks, you will help manage book inventory, coordinate orders for our online store, and handle simple administrative duties.

This role requires someone detail-oriented, organized, and adaptable, with the ability to follow instructions and contribute to multiple areas of the business. There is also opportunity for additional responsibilities and growth based on performance and available hours.

Key Responsibilities
• Design marketing handouts, PDFs, and simple digital assets
• Build and update landing pages in HubSpot
• Set up HubSpot forms and CTAs (basic level)
• Follow provided brand colors, fonts, and layout guidelines
• Make revisions based on feedback
• Organize and maintain design files in shared folders
• Support marketing campaigns as needed
• Maintain and monitor book inventory and manage communication related to orders and logistics
• Manage the online apparel store, ensuring inventory management, order processing, and customer experience.
• Handle simple day to day administrative tasks
• Opportunity for additional responsibilities and growth based on performance and available hours

Required Skills & Experience
• At least 3 years of virtual work experience
• Experience using HubSpot (landing pages, forms, emails)
• Strong design skills (Canva, Adobe, or similar)
• Experience creating marketing handouts or landing pages
• Experience optimizing landing pages for conversion
• Basic understanding of marketing funnels or lead generation
• Ability to follow brand guidelines and follow instructions
• Strong attention to detail and organization
• Clear written communication

Tools You’ll Use
• HubSpot
• Canva (Adobe is a plus)
• Google Drive
• Required to have a Gmail account
• Asana (or willingness to learn)
• Missive (for communication)

Work Details
• Part-time with potential to transition to full-time
• Remote role, US-based (Central time)
• Paid hourly
• Start: Immediate work availability

How to apply?
Please submit your job application through this platform and include a Google Drive folder link named:
Job Role_Full Name_Date You Applied

Your Google Drive folder should contain the following:
1. Introduction Video
- A short video explaining:
• Why you’re interested in the position
• Why you’re qualified
• Ideal number of hours
• Your available date to start
• Your preferred hourly rate range
- Keep the video under 5 minutes
- File name: Introduction Video_Full Name
2. Resume
- File name: Resume_Full Name
3. Design Portfolio or Work Samples
- File name: Design Portfolio_Full Name
4. Examples of HubSpot landing pages you’ve built (if available)
File name: Landing Pages_Full Name

Please make sure that all files are shared to anyone with the link.

Please include in your subject line “Applying for Design & HubSpot Marketing Specialist.”

If you’re detail-oriented, comfortable working in HubSpot, and enjoy creating clean, on-brand marketing assets, we’d love to hear from you.