Virtual Assistant – Talent Acquisition Focus

Virtual Assistant – Recruitment / Talent Acquisition Focus

Remote | Hourly | EST Collaboration Required

About AI Acquisition
AI Acquisition powers growth for hundreds of fast-scaling companies worldwide through innovative, AI-driven systems and a high-performing internal recruitment engine. We’re expanding our Talent Acquisition (TA) team and looking for a Virtual Assistant who’s organized, proactive, and passionate about recruitment operations and people systems.

About the Role
As a Recruitment / TA Virtual Assistant, you’ll play a key role in managing both internal hiring and client placements. You’ll be responsible for sourcing, screening, and conducting first-round interviews to identify top talent across a variety of roles.

This role requires someone with exceptional communication, flexibility, and organizational skills who thrives in a dynamic, fast-paced environment. You’ll ensure pipelines are updated, candidates are engaged professionally, and every recruitment cycle runs efficiently from sourcing to placement.

What You’ll Do:

Manage and maintain candidate pipelines across Airtable and Workable

Source candidates across LinkedIn, OnlineJobs.ph, Upwork, Indeed, and other recruitment platforms

Conduct initial screening interviews and prepare evaluation notes for next rounds

Coordinate and schedule interviews with hiring managers or clients

Handle client placement requests from sourcing to shortlist submission

Maintain 100% CRM hygiene — tagging, notes, and progress updates

Prepare weekly recruitment and placement reports for internal tracking

Document and refine internal SOPs to streamline and scale processes

What We’re Looking For:

2+ years of experience as a VA in recruitment, HR tech, or B2B hiring support

Proven experience using Airtable, Workable, and major job boards (LinkedIn, OnlineJobs.ph, Upwork, Indeed)

Strong understanding of sourcing, screening, and interview coordination

Excellent written and verbal communication skills in English

Highly organized, detail-oriented, and able to handle multiple roles simultaneously

Flexible and proactive — capable of delivering results within 24 hours when needed

Nice to Have:

Experience in a recruitment agency or HR SaaS company

Familiarity with AI tools (ChatGPT, Claude, Jasper) for writing or process optimization

Basic Canva or Figma skills for documentation or internal presentations

Key Performance Indicators (KPIs):

100% CRM accuracy — no duplicates, complete tagging, and updated notes

3+ sourcing or outreach campaigns per week

24-hour turnaround on key deliverables and reports

Consistent, professional candidate communication and client updates