Executive & Marketing Virtual Assistant

About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive & Marketing Virtual Assistant to provide ongoing support across three aligned initiatives:
REST Centres – a nonprofit organization providing housing and wraparound support to youth


Heart 2 Heart Global Ministry – a faith-based women’s ministry, conference, and online community


New Business Launch – a growing coaching and community-driven brand


This role combines administrative support, project coordination, and marketing execution. The ideal candidate is someone who thrives in a fast-paced environment, can manage multiple priorities with discretion, and enjoys supporting mission-driven work.

Work Schedule & Compensation
30 hours per week


5 days per week (Monday–Friday)





Fully remote


Long-term position with opportunity for growth



Key Responsibilities

1. REST Centres – Administrative & Executive Support
Manage email inboxes: organizing, flagging, labeling, and drafting responses


Calendar management: scheduling meetings, sending reminders, and coordinating availability


Digital filing and document organization (Google Drive / OneDrive)


Data entry and record maintenance (contacts, reports, program data)


Assist with meeting coordination (agendas, notes, follow-ups)


General administrative and executive support as required



2. Heart 2 Heart Global Ministry – Social Media, Email & Ministry Support
Support and manage social media presence to help grow reach and engagement


Schedule and post ministry content across social platforms


Assist with content coordination using Canva


Engage with followers through comments and messages (as directed)


Prepare and send a monthly email newsletter (formatting, scheduling, basic edits)


Support conference and event planning logistics


Coordinate correspondence with speakers, partners, and attendees


Manage registration lists and follow-up communications


Organize ministry documents, content, and communications



3. New Business Launch – Marketing & Community Support
Schedule and post social media content (Instagram, LinkedIn, etc.)


Assist with newsletter formatting and distribution


Support online community engagement (comments, messages, follow-ups)


Coordinate marketing content using Canva


Conduct light research and coordination tasks as needed



4. Other Duties
Perform other tasks as assigned, aligned with administrative, marketing, communications, or coordination support needs across the three brands



Required Skills & Qualifications
Based in the Philippines


Minimum 3 years of Virtual Assistant experience


Strong written and spoken English


Excellent organizational and time-management skills


Ability to manage multiple brands and priorities


High level of discretion and confidentiality


Self-starter with strong attention to detail


Reliable internet connection and professional work setup



Preferred Experience (Nice to Have)
Experience supporting executives, founders, or nonprofit leaders


Familiarity with faith-based, nonprofit, or mission-driven organizations


Experience with:


Canva



Email platforms (Mailchimp, ---------- , etc.)


Social media scheduling tools


Google Workspace / Microsoft Office