Executive Marketing Assistant

Executive Marketing Assistant (Part-Time, Remote)

Company: Mixify Media
Location: Remote
Type: Part-Time (Starting at 5 hours/week, with potential to grow to 15–20 hours in the next 6 months)

About Mixify Media

At Mixify Media, we build automated marketing systems that help small and mid-sized businesses grow without chaos. Our work blends marketing strategy, content creation, and automation through tools like GoHighLevel & ActiveCampaign to drive predictable revenue and stronger client retention.

We’re a fast-moving, creative marketing agency that values systems, strategy, and results. If you’re proactive, detail-oriented, and thrive in an organized environment where you can make things happen — you’ll fit right in.

The Opportunity

We’re seeking a versatile Executive Assistant with Marketing Experience to support our Founder with both administrative and marketing operations tasks. You’ll help manage projects, organize deliverables, and keep daily operations running smoothly.
We’ll start small — around 5 hours per week — to establish trust, rhythm, and alignment. As the business and your capacity grow, this role can expand up to 15–20 hours/week with increased responsibilities and pay.

This position is ideal for someone who thrives in structure, communicates clearly, and enjoys both organization and light marketing work.

What You’ll Be Doing

Administrative Support

* Manage the Founder’s calendar and priorities (ensure meetings and tasks are prepared in advance)
* Create and assign clear tasks for the Creative VA with deadlines and context
* Track deliverables to make sure client campaigns and creative assets move forward
* Prepare materials, notes, and follow-ups for client calls or internal meetings
* Assist with client communication and follow-up emails as needed

Marketing Operations

* Upload and manage email lists within GoHighLevel (or similar CRMs) weekly
* Enable or schedule automation workflows as directed
* Maintain list health through regular tagging, cleanup, and segmentation (monthly)
* Review creative assets (graphics, posts, and emails) for accuracy and brand consistency
* Support basic GoHighLevel management and updates

Project Coordination

* Coordinate timelines and deliverables between the Creative VA and Founder
* Collaborate with freelance specialists for occasional technical or creative tasks
* Organize and document agency workflows and SOPs in Notion
* Provide status updates and follow-up reminders to ensure nothing slips through the cracks

What We’re Looking For

* 2+ years of experience as an Executive Assistant or Marketing Coordinator (agency experience preferred)
* Comfortable with marketing tools (GoHighLevel & ActiveCampaign)
* Excellent written and verbal English communication skills
* Highly organized and dependable — able to manage multiple moving parts without supervision
* Tech-savvy: familiar with Notion, Google Drive, and Asana
* Proactive problem-solver who anticipates needs and takes initiative
* Available to work during U.S. hours (9PM–6AM PH time)
* Willing to start part-time with the goal of growing into a larger role

Why You’ll Love Working with Mixify Media

* Low-Stress Onboarding: Start with manageable weekly tasks as you get to know our systems
* Room to Grow: As trust builds and responsibilities expand, hours and compensation will increase
* Autonomy & Structure: You’ll have clear systems and checklists, but freedom to manage your own workflow
* Impactful Work: Every task you manage helps real businesses grow through better marketing systems
* Collaborative Culture: Work directly with the Founder in a supportive, communicative environment

How to Apply

To apply, please complete our intake form here:

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Applications without the form will not be considered.