Legal Administrative Assistant/Australian Law Firm / Remote

We're an Australian law firm looking for a reliable, detail-orientated Legal Administrative Assistant to join our remote team in the Philippines. You'll handle administrative and client support tasks - helping us stay organised, responsive and efficient. This is a long-term position with room for growth for the right candidate.

Key responsibilities:
- answer and manage client phone calls (training and VoIP tools provided)
- schedule and confirm appointments and meetings
- manage and organise emails - save and file correspondence correctly
- upload, name and store legal documents in our systems (Actionstep)
- Assist with data entry, document formatting and other admin duties
- maintain confidentiality of all client and legal information

Qualifications
- minimum 2 years' experience as a Virtual Assistant, Legal Secretary or Administrative Assistant
- Excellent English communication skills (spoken and written)
- strong attention to detail and organisational skills
- reliable internet connection and quiet workspace
- proficient with Microsoft Office
- able to work during Australian business hours (AEST/AEDT)
-salary depends on experience

Preferred skills
- experience working with Australian clients or law firms
- familiarity with Actionstep or equivalent law firm software systems
- background in legal administration, client service or office management

Perks
- long-term, stable remote role
- supportive and friendly Australian team
- paid training and performance-based incentives

How to apply
Please send the following to ---------- with the subject line "Legal Admin Assistant - [your name]:

- your updated resume
- a short 1-2 minute intro video about your experience
- your expected monthly salary (PHP)
- completed screening task (see below)

Screening task:
- Task 1 - email writing
Write a short professional reply to this email:

"Hi, I need to book a consultation with Mr Smith regarding a property dispute. I'm available Monday at 11am or Tuesday at 3pm. My number is ---------- . James Carter'

Confirm the appointment for Tuesday at 3pm and write your reply professionally.

Task 2 - File naming
Rename the following using this format: ClientName_Document type_DDMMYYYY
1. Doc123.pdf
2. ---------- g
3.finalcontractv2.docx

Task 3 - Video intro
Record a 1-2 minute video introducing yourself. Include:
- your name and location
- your VA or legal admin experience
- why you want to work with an Australian law firm

We look forward to welcoming a proactive, organised and dependable tea ---------- mber!

We will only contact shortlisted applicants. Please only respond to the given email address.