Virtual Assistant/ Brand Operations Assistant (Creative + Admin)

We’re hiring a reliable, organized, tech savvy Virtual Assistant to support daily operations, creative work, client outreach, and deliverables across multiple online businesses. This is a long-term role for a self-starter who follows SOPs, learns fast, communicates clearly, and gets things done.

Your Responsibilities
• Create and organize branded visuals (Canva banners, thumbnails, PDFs, presentations).

• Maintain organized folders in Google Drive.

• Build or edit simple landing pages/web pages (Squarespace, Wix, Notion, or AI builders) using provided copy/templates.

• Schedule and manage social content; keep an organized content calendar and post queue.

• Affiliate coordination: track partners, prepare swipe copy, share links, and maintain a simple CRM sheet.

• Client outreach & appointment setting: send templated DMs/emails, follow up, log responses, and book calls.

• Reputation management support: monitor reviews, maintain listings, prepare monthly summary reports from templates.

• Task tracking & reporting: update Notion/ClickUp boards daily;

• General admin: document formatting, light research, vendor coordination, and file QA before delivery.

Skills Needed (Must Have)
Excellent written English; clear, professional communication.

Strong organization, attention to detail, and follow through.

Canva (designing/formatting graphics, documents, simple mockups).

Google Workspace (Docs, Sheets, Drive) and structured file management.

Task management in Notion, ClickUp, or Trello (daily updates, due dates).

Basic web page editing (Squarespace, Wix, or Notion).

Comfortable with AI tools (ChatGPT, Canva Magic Write) for drafts and templates.

Confident sending client outreach messages using scripts; polite, consistent followups.

Skills You’ll Use/Learn (Required Over Time)

Social media scheduling & coordination (Meta, Buffer, Metricool).

Affiliate and client pipeline tracking (simple CRM hygiene, lead updates, followups).

Light copywriting (captions, outreach emails, short updates) using approved tone.

Review/listing management basics and monthly reporting from templates.

Project/ops rhythms: daily EOD updates, weekly KPI rollups, and sprint planning.

Schedule & Compensation
• 10-15 Hour Per Week/Flexible Schedule
• Long-term role with growth in responsibility and scope

To Apply
Send:
1) A short intro about you and your strongest 3 skills for this role
2) 2–3 samples (Canva, doc formatting, or simple page builds)
3) Optional: a 1-minute Loom introducing yourself

Subject line: Executive Assistant Application – [Your Name]

Screening Questions:
• Which tools from the list are you strongest in, and which do you want to improve?
• Describe a time you organized a launch or kept a multi-task project on track.
• What time zone are you in, and when are you typically available?
• How soon can you start, and what weekly hours can you commit to?