Virtual Assistant | Admin Tasks + B2B Lead Gen | Long-Term Role

? Responsibilities
???? Administrative Tasks

Manage inbox: organize, flag important messages, and keep communication clean

Create calendar reminders for walkthroughs, invoices, deposits, and follow-ups

Organize Google Drive folders and Canva templates

Call or email subcontractors to request quotes, confirm availability, and follow up on pricing (middle-man strategy support for commercial/government bids)

Assist with formatting documents, proposals, and light clerical support

???? Marketing Tasks

Create and schedule Google My Business posts using Canva templates and provided content

Assist with basic social media content organization (no heavy design required)

Keep marketing spreadsheets organized with post links, dates, and engagement tracking

???? B2B Lead Generation & Outreach

Research and collect qualified B2B leads (e.g., property managers, realtors, Airbnb hosts, vendors) using online directories, LinkedIn, Zillow, Manta, etc.

Build clean, well-formatted lead spreadsheets with name, email, phone, company, and source

Contact leads via email using provided templates to introduce services and collect basic info

Follow up with leads via email or light phone outreach to confirm interest or gather details

Log responses and update lead tracking sheets for smooth handoff to the owner for closing

???? Light Accounting / Data Entry

Track incoming & outgoing payments using Google Sheets or QuickBooks (read-only)

Update payment logs weekly

Flag any discrepancies for review