Part-Time Virtual Assistant (flexible across tasks) for Physician-Led Fragrance Startup

Part-Time Virtual Assistant (Philippines-Based) for Physician-Led Fragrance Startup

Work From Home | $4–$8/hr | Long-Term Growth | Daily Check-ins | Bonuses

Are you a highly organized, self-motivated Virtual Assistant with a passion for structure, communication, and creative problem-solving? Are you looking for a long-term opportunity with room to grow alongside a visionary brand?

Oracle of Scent, a physician-founded fragrance house and educational platform, is hiring its first Virtual Assistant to support the founder directly and help scale our operations. We specialize in curating rare luxury fragrances, educating enthusiasts, and blending the worlds of science, wellness, and scent through immersive content and storytelling.

This is your opportunity to be part of something meaningful from the ground up.

?About Us

Oracle of Scent is more than a fragrance boutique — we’re a knowledge hub, a creative lab, and a community. Founded by Dr. Rafay Baig, a family physician and pharmacovigilance expert, the brand explores the intersection of olfactory art and medical science. We serve global fragrance collectors, enthusiasts, and the scent-curious through content, product curation, education, and transparent sourcing.

What You’ll Do

As our VA, you’ll be the engine that keeps our operations running smoothly. You’ll work directly with the founder to manage and streamline day-to-day tasks including:


Email and communication management

Administrative support (calendar, documents, file organization)

Posting on Facebook, Instagram, and other platforms

Monitoring social media messages and engagement

Data entry, Airtable updates, and basic reporting

Light bookkeeping (using QuickBooks or spreadsheets)

Online research (e.g. competitor analysis, sourcing ideas)

Project/task management and deadline tracking

Simple visuals using Canva, basic edits using CapCut

Using ChatGPT/AI tools to improve workflows and content

Tools You Should Know (or learn fast):

Gmail, Google Drive, WhatsApp, Airtable, QuickBooks, MS Excel, Canva, CapCut, Meta Business Suite, and project management tools like Notion, ClickUp, or Trello.

Work Schedule & Expectations

Part-time to start: 20–25 hours/week

Available for daily written check-ins via WhatsApp (mandatory)

Partial overlap with Central Time Zone (CT) preferred

Occasional phone/voice calls with the founder

Some tasks can be done flexibly/asynchronously

Compensation & Benefits

$4–$8 USD/hour (depending on experience)

Monthly performance bonus based on reliability and initiative

Opportunity to grow into full-time role with leadership responsibilities

Ongoing mentorship from the founder and a chance to shape company systems from scratch

This Role Is NOT for You If:

You need constant step-by-step instructions

You haven’t worked remotely before

You’re disorganized, miss deadlines, or don’t communicate well

Your English skills (spoken/written) are not strong

You aren’t comfortable learning new tools and platforms

?? Why You’ll Love Working With Us

Be part of a mission-driven startup at the cutting edge of fragrance and science

Work directly with a founder who values honesty, creativity, and growth

Make your mark early and grow into a leadership role

Flexible schedule, meaningful work, and a healthy culture of trust

How to Apply

To apply, please submit the following:

A short cover letter or 1–2 minute video introducing yourself

A resume or portfolio showing relevant experience

Links to your OnlineJobs.ph, Upwork, or LinkedIn profile (if available)

A brief answer to this question:

What’s one productivity or organization hack you swear by?

Only applications that follow the instructions will be considered.