Project Management Assistant / EA style support

We’re Australia’s #1 Diamond HubSpot Partner, and we’re all about helping businesses grow by creating awesome content and systems. We’re on the lookout for a highly organised, proactive, and detail-oriented Project Management Assistant to support our team remotely!

If you thrive in a fast-paced environment, love keeping things organised, and enjoy a bit of Aussie humour, this role might be perfect for you! You’ll play a crucial role in keeping our projects running smoothly and our team on track.

Key Responsibilities
Administrative Support: Assist our Project Managers with daily administrative tasks, including scheduling meetings, managing calendars, and organising documents.
Task & Workflow Management: Help track project tasks, update progress in our project management tools (e.g., Asana, ClickUp), and ensure deadlines are communicated.
Communication & Coordination: Facilitate internal communication, draft emails, and help coordinate between tea ---------- mbers to ensure everyone is aligned.
Documentation & Reporting: Assist in preparing project reports, meeting minutes, and maintaining accurate project documentation.
Problem Solving: Proactively identify potential roadblocks and suggest solutions to keep workflows efficient.
What We’re Looking For
Experience: At least 2 years of experience in an Executive/Virtual Assistant or similar administrative support role.
Organisation & Detail: Exceptional organisational skills and a keen eye for detail are a must.
Proactive & Adaptable: You’re a critical thinker, a problem solver, and can adapt quickly in a fast-moving environment.
Communication: Strong written and verbal English communication skills.
Tech Savvy: Familiarity with Google Suite (Docs, Sheets, Calendar) and experience with project management tools (e.g., Asana, ClickUp, Trello) is highly desirable.
Why Join Us?
Stability & Growth: This is a long-term role where you can grow your skills with a stable, supportive team.
Collaborative Culture: Be part of a fun, creative team that values collaboration, innovation, and a good laugh.
Impactful Work: Work on exciting projects that make a real difference for our clients.
Remote Flexibility: Enjoy the benefits of a full-time, remote position (Mon–Fri, 8 am – 5 pm Brisbane Time, AEST).
Important Note
This is a full-time, long-term role. We’re looking for someone fully committed to our team, so if you’re currently juggling multiple clients (2–3+), this may not be the right fit.