Virtual Exec Assistant

I’m looking for a Virtual Assistant who is excellent at communication and thrives on making sure tasks actually get done. This role will start part-time and can grow into full-time if it’s the right fit. You won’t just be checking boxes—you’ll be a trusted partner I lean on heavily to keep the business moving forward.

About the role

100% remote, long-term role

Start part-time (10–20 hrs/week) with the goal of full-time

Support tasks across real estate + software businesses

Follow up on tasks, organize priorities, and complete tasks yourself when needed

Use tools and tech to make work smarter (not just manual work)

Who you are

Excellent English (written + spoken). Clear communication is the most important skill.

Organized, detail-oriented, and reliable—you meet deadlines and follow through.

Proactive and resourceful—you ask questions, find solutions, and don’t wait to be told every step.

Autonomous. After training, you should be able to run with things on your own. I don’t want to micromanage—you should be better at this than I am.

Tech-savvy—you can learn new tools quickly and suggest better ways of working.

What your work looks like


Email management: Filter my inbox, flag what matters, and keep me focused on the right things.

Calendar support: Provide a weekly snapshot, confirm appointments 24 hours in advance, and make sure I have agendas + prep notes.

Task capture & prioritization: Take my random thoughts, voice memos, or to-dos (with priority levels) and track them through to completion.

Project follow-through: Not just organizing info, but driving action—for example, reviewing course materials and laying out the steps we need to take.

Trusted partner: You’re not “just a cog.” I will rely on you to help me stay focused and move the business forward. This is a big responsibility—and a chance to make a big impact.

Our Core Values (what we live by)

Do the right thing, even when it’s hard.

People first, profits second. Always add a little extra.

Own your mistakes—learn, don’t hide.

Keep growing, never stay stagnant.

Be on time. Commitments matter.

Pay range

$8–$12 USD/hour (depending on experience)

This is not a short-term gig—I’m looking for someone who wants to grow with me long-term. If you value clear communication, accountability, autonomy, and always improving, this role could be a perfect fit.

How to apply

Important: Please follow these steps carefully—if you skip them, your application will not be considered.

Use the subject line: “I get things done – [Your First + Last Name]”

Answer these 2 questions in your application:

Record a 1–2 minute voice message (Vocaroo or Loom) introducing yourself. Tell me about a time you solved a problem at work without being told exactly how.

Imagine you’re given these 3 tasks: confirm a meeting, buy a birthday gift, and organize 50 emails. Which would you do first, second, and third—and why?