Real Estate Virtual Assistant

The Lead Virtual Assistant will be responsible for managing property listings, ensuring data accuracy across platforms, coordinating with other virtual assistants, and reviewing marketing materials for quality control. This role requires excellent attention to detail, strong organizational skills, and the ability to manage tasks within our CRM and workflow system ( ---------- ).

The ideal candidate is meticulous, process-driven, and comfortable working with property-related data. While design skills are not required, the Lead VA will be expected to review and ensure accuracy of marketing deliverables produced by the marketing team.

Key Responsibilities

-Property Listing Management
-Gather property information from provided sources, public records, and property documents.
-Prepare and update listing agreements using standardized templates.
-Input and maintain accurate listings on marketing platforms.
-Verify all property details including square footage, addresses, parcel numbers, and zoning.
-Quality Control & Marketing Support
-Review marketing packages, flyers, and offering memorandums produced by the marketing team for factual accuracy.
-Cross-check property data in marketing materials before distribution.
-Coordinate with design-focused VAs to ensure deliverables meet accuracy and branding standards.
-CRM & Reporting
-Maintain accurate and up-to-date information in ---------- CRM.
-Track listing activity and prepare monthly reports on property views, inquiries, and marketing performance.
-Set reminders and follow up on active deals and pending tasks.
-Administrative Coordination
-Serve as the primary point of contact between the brokerage and other VAs.
-Ensure deadlines are met and workflows are followed consistently.
-Provide ongoing administrative support to the brokerage team as needed.

Qualifications

-Proven experience as a virtual assistant, administrative coordinator, or similar role.
-Strong organizational skills with high attention to detail and accuracy.
-Experience with commercial real estate data entry, listing platforms, or related fields preferred.
-Proficiency in CRM systems (experience with ---------- is a plus).
-Excellent written and verbal communication skills.
-Must have Microsoft office License (Provide your Microsoft Office license type and the month and year it shows as Product Activated in this exact format License - YYYY-MM.)
-Ability to work independently and manage multiple priorities in a fast-paced environment.
-Reliable internet connection and computer meeting professional work standards.

Compensation & Schedule

-Contract/Remote position.
-Compensation based on experience and skill set.
-Expected workload: 15-30 hrs week
-Regular availability during U.S. business hours preferred.

Please provide a brief summary of your relevant experience, including property listing management, data verification, and coordination with marketing deliverables. Please title your job application subject with "Michigan Real Estate".

Identify the listing platforms you are most familiar with and name them in a list format.

Applicants will be required to demonstrate their abilities through a short skills assessment that reflects day to day tasks. This may include completing a listing intake sheet, drafting a listing in a sandbox environment