Executive / Administrative Assistant

Seeking a highly competent, dedicated, and talented executive / administrative assistant for an agency founder / sales leader / tech entrepreneur.

The purpose of this role is to allow the founder to spend more time working on the vision, as well as exponentially cutting down the time it takes to execute. We are hiring the executive’s right hand man or woman.

The success of this role will be measured by time freed up for the executive, expedited completion of key initiatives, and ultimately, new revenue generated.

——————————————

Must possess these traits:

- Must be able to discern what makes a respectable brand then embody it
- Know how to deliver an exceptional client experience
- Your personal presentation must be world class
- Native-like English speaking
- Professional written communication
- Be good at anticipating needs
- Adaptable to company and executive's personal values
- Possesses a natural sense of urgency
- Must be an assertive leader who can command respect and can hold others accountable
- Incredible attention to detail and organizational ability
- Must be friendly, kind, and fun to collaborate with :)

——————————————

Daily tasks could include, but not limited to:

AI project prep
- Prepping AI project sandboxes with existing context and SOPs to be able to hit the ground running

Research and reporting
- Conducting research and analysis and reporting your findings for faster decision making

GoHighLevel support
- Creating new workflows and augmenting current ones to improve sales and marketing; troubleshooting

Sales development (phone, email, sms)
- Calling prospects, sending/responding to texts, email follow-up and responding


Email management
- Eliminating the need to check the email inbox, sorting incoming mail, and surfacing only the most important matters

Slack management
- Organize content from slack channels and delivering only most pertinent info. Eliminate distraction from constant pings

Calendar management
- Using calendar links to coordinate new and follow-up meetings

To Do list management
- Surfacing today’s tasks out of the full list and delivering in a focused way every day

Website updates
- Continuous content updates to grow online presence

Social media publishing
- Publishing weekly/biweekly/monthly YT videos and coordinating with creative team on edits


Email campaign publishing
- Distribute regular emails to full or segmented contact list

Copywriting
- Developing communications for sales and marketing that people will actually read in 2025

Content review and feedback
- Review content prepared by content team and provide feedback. Review each iteration until ready to ship

Playbook creation
- Create SOPs across various business functions

Meeting attendance
- Attend executive meetings to take notes and coordinate tasks with teammates to achieve desired outcomes

Preparing agreements
- Edit contract templates and make sure they’re properly setup when prospects d ---------- to engage

Invoicing clients
- Making sure payments are on time and that each client invoice goes out as it should

Team payroll
- Making sure the tea ---------- mbers gets paid and on time.

——————————————

HOW TO APPLY:

To be considered for this role, please record and share a brief loom video introducing yourself and your qualifications.

——————————————

Looking forward to meeting you and having you join this exciting journey!