Senior Administrative VA

Job Summary
We are looking for a proactive, detail-focused Senior Operations Executive to keep our operations running seamlessly, provide hands-on support to the CEO, and contribute to the smooth scaling of our fast-growing startup. This position suits someone who thrives in a dynamic environment, enjoys handling a variety of responsibilities, and can work independently without constant direction. You will be the central hub for operations—ensuring projects, initiatives, and communications are delivered on schedule and to a high standard.

Key Responsibilities
Operational Support (70%)
- Maintain organized workflows, monitor timelines, and ensure projects stay within budget
- Coordinate with alumni, partners, suppliers, and stakeholders to keep programs on track
- Manage CRM records, including accurate data entry, tagging, segmentation, and reporting
- Develop and maintain lead/contact databases for outreach and campaigns
- Create dashboards and reports to support data-driven decision-making
- Assist in refining workflows, automation processes, and sales operations
- Prepare and update proposals, presentations, contracts, and other key documents
- Follow up with prospects, alumni, and partners to ensure all commitments are met

CEO Support (30%)
- Manage the CEO’s schedule, meetings, and key priorities
- Handle logistics for events, bootcamps, travel, and speaking engagements
- Research and secure venues, events, and opportunities for exposure
- Track meeting outcomes and ensure timely completion of action items
- Assist with occasional personal and administrative tasks

Mandatory Skills
- Exceptional organizational and multitasking skills with attention to detail
- Strong verbal and written English communication abilities
- Experience with CRM systems, data management, and contact list building
- Problem-solving skills with the ability to work under pressure
- Self-driven and capable of working without close supervision
- Proficiency with Google Workspace, MS Office, PowerPoint, Notion, and spreadsheets

Preferred Skills
- Experience in a remote startup or fast-growing business environment
- Background in sales, marketing, or executive-level support
- Skilled at finding venues, events, and partnership opportunities
- Multilingual or experienced in working across diverse cultures

Why Work With Us
Be part of a fully remote, fast-paced startup with ambitious goals, a supportive team, and the flexibility to work from anywhere with a stable internet connection. You’ll enjoy a varied workload, the autonomy to take initiative, and the opportunity to directly shape how our operations evolve as we grow.