Virtual Assistant – Admin, AI & Research Support

We are looking for a highly organised, detail-oriented, and proactive Virtual Assistant who can help support the backend operations of a fast-growing digital business. This is a long-term role with room to grow. You’ll be working directly with the founder, helping manage admin, AI tools, digital processes, and supporting our client systems.

This is NOT a basic VA job. We’re looking for someone we can train to eventually take over key responsibilities and work independently with confidence and initiative.

Your Main Responsibilities
- General admin tasks (email, inbox, calendar, file organisation)
- Formatting documents, templates, and SOPs
- Research using Google and ChatGPT
- Managing folders and content in Google Drive
- Learning and supporting with software like Systeme.io, Stan Store, Notion, etc.
- Using Canva for templates and basic design updates
- Creating & updating checklists, trackers, and workflows
- Light customer service and occasional messaging clients
- Documenting how-to steps for various platforms/tools

You Must Be
- Highly organised and detail-oriented (double-checks everything)
- Excellent at English (written & grammar especially)
- Great at using AI tools like ChatGPT (or willing to learn fast)
- Able to follow instructions and work independently
- Creative thinker and problem-solver
- Tech-savvy and a quick learner
- Committed and reliable – full-time availability only

Tools You Might Use (We Will Train You If Needed)
- ChatGPT
- Google Workspace (Docs, Sheets, Drive, Gmail)
- Canva
- Notion / Trello
- Systeme.io / Stan Store
- Slack