Administrative Assistant

Job Summary

We are seeking a highly organized and adaptable Administrative Assistant to support our operations team. This role is ideal for someone who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can manage multiple priorities with minimal oversight. The ideal candidate is resourceful, tech-savvy, and committed to maintaining accuracy and confidentiality in all tasks.

Key Responsibilities

· Data Entry & Maintenance: Input and update information in Excel, Yardi, and other internal systems with speed and accuracy.

· Progress Tracking: Monitor project timelines, update checklists, and provide regular status updates.

· Reporting: Prepare and distribute weekly and monthly reports using Excel and internal tools.

· File & Document Management: Maintain digital file systems, follow naming conventions, and archive records as needed.

· Research Support: Assist with data gathering and information summarization to support decision-making.

· Presentation Preparation: Compile visuals and data into PowerPoint or similar formats for internal and client meetings.

· Administrative Checklists: Manage recurring tasks on a daily, weekly, and monthly basis.

· Ad Hoc Support: Provide flexible assistance across departments as new needs arise.

Required Skills & Qualifications

· Proficient in Microsoft Excel (formulas, pivot tables, filtering/sorting, formatting)

· Yardi or property management software experience preferred

· Strong data entry skills with high accuracy and attention to detail

· Excellent organizational and time management abilities

· Ability to retain and apply instructions with minimal follow-up

· Strong written and verbal communication skills

· Professional demeanor and customer service mindset

· Able to shift priorities quickly and work independently

· Committed to maintaining confidentiality with sensitive data

Preferred Experience:

· Prior experience in property management, real estate, or a similar fast-paced industry
Familiarity with reporting tools and workflow trackers