Real Estate Virtual Assistant – California Transactions

We are hiring an experienced Real Estate Virtual Assistant who understands the California real estate transaction process and can support active listings and escrows from contract to closing.

This role requires strong organization, attention to detail, and the ability to follow systems. You must be comfortable using Slack for daily communication and Trello for task and transaction management.

This is not an entry-level role.

Responsibilities:

Manage transaction files from contract to closing

Track escrow deadlines and contingency dates

Prepare, organize, and upload listing and escrow documents

Coordinate with escrow officers, lenders, and agents

Update CRM and shared folders accurately

Communicate daily via Slack

Manage tasks and timelines using Trello

Provide clear daily status updates

Follow instructions exactly and meet deadlines consistently

Requirements

Proven experience as a Real Estate Virtual Assistant

Familiar with California real estate transactions

Knowledge of escrow, disclosures, contingencies, and timelines

Required: Daily use of Slack and Trello

Strong organization and attention to detail

Clear written English communication

Ability to manage multiple transactions at once

Reliable internet and workstation

Experience with DocuSign, ZipForms, Glide, Skyslope, Follow Up Boss, or similar systems is a plus.

KPIs:

Zero missed deadlines

On-time and accurate document preparation

Clean, organized transaction files

Consistent Trello updates

Clear Slack communication and responsiveness

Work Schedule:

Full-time

Monday–Friday

Pacific Time hours. Overnight shift - Philippines Time

How to Apply

Submit:

Your resume

A short summary of your experience with California transactions

Confirmation that you have used Slack and Trello

Subject line: “CA Transaction VA – Slack & Trello” and send to ----------

Only applicants who follow instructions will be considered.