VA to the COO

Simply Nootropics is a fast-growing nutritional supplement company focused on longevity, based in New Zealand but serving a global market.

We are seeking a detail-orientated, proactive and highly organised VA to support the COO of Simply Nootropics. In this dynamic role, you'll handle a mix of research, administrative, supplier coordination, email/calendar management and reporting tasks. Your goal is to free up the COO's time by managing some of the day-to-day operational support whil working alongside his team.

Key Responsibilities
Research & Reporting
- Ingredients and Supplier research
- Shipping and customs research
- Competitor tracking
- Internal reporting updates

Admin, Calendar & Inbox Management
- Reviews of inbox to file attachments in g-drive, sort emails into folders
- Summerise ourstanding action items and flag time-sensitive issues
- Maintain and update the COO's calendar, blocking time for priorities and follow ups
- Work with the COO to ensure Click up is up to date

Supplier & Operational Support
- follow up with suppliers for documentation
- Maintain live status trackers
- liaise with operational tea ---------- mbers for updates outside of designated meeting times

General Support
- Assist with formatting documentation
- Gather data needed for analysis
- Ensure SOP's and dashboards are up to date

Requirements
- 2+ years an an Executive Assistant, VA or Operations Admin
- Excellent written and verbal English Communication
- Comfortable in Google Workspace
- Strong attention to detail and initiative
- Experience with Shopify, Spreadsheets and Click Up

Working in New Zealand time zone 8am to 12pm