Accounting VA (QuickBooks + CACFP)

At Childcare Virtual Assistants (CVA), we’re looking for a Virtual Assistant specializing in CACFP and Accounting to join our team. This role requires a strong background in bookkeeping (QuickBooks Online - QBO) and experience—or willingness to learn—working with the Child and Adult Care Food Program (CACFP). You’ll be supporting multiple childcare clients by ensuring accurate bookkeeping, financial reporting, and compliance with CACFP requirements, while also assisting with administrative tasks that keep things running smoothly.

The ideal candidate has excellent organizational skills, attention to detail, and a tech-savvy mindset—especially when it comes to AI tools and automations.

Key Responsibilities:

Bookkeeping & Financial Support

*Manage day-to-day bookkeeping tasks using QuickBooks Online (QBO).

*Maintain accurate records of financial transactions, expenses, and reimbursements.

*Handle CACFP-related reporting and data tracking, ensuring accuracy and compliance.

*Support financial reporting for clients and internal teams.


Task & Project Support

*Track and complete assigned client tasks and deliverables.

*Assist with time-sensitive financial and administrative requests.

*Collaborate with other VAs and tea ---------- mbers to ensure deadlines are met.


Technology & Efficiency

*Use AI tools and automation to streamline tasks and boost productivity.

*Work confidently with project management and communication platforms (ClickUp, Slack, Hubstaff, etc.).


Client Support

*Serve as a friendly, reliable point of contact for clients when needed.

*Track client preferences and details to ensure excellent service.


Quality & Reporting

*Check work for accuracy and consistency.

*Provide updates on client financials, CACFP reports, and overall task progress.

*Suggest improvements to processes and systems.


Key Performance Indicators (KPIs):

*Accuracy: Clean, timely financial records and CACFP submissions.

*Timeliness: Completion of assigned tasks and reports on schedule.

*Client Satisfaction: Positive feedback from childcare clients.

*Efficiency: Effective use of tools, automation, and streamlined workflows.


Required Skills and Qualifications:

Experience:

*3–5 years in a remote admin or bookkeeping role.
*Strong experience with QuickBooks Online (QBO) is required.
*CACFP experience or knowledge is a plus.

Communication & Personality:
*Excellent English communication skills (written and verbal).
*Friendly, proactive, and client-focused.

Mindset & Work Ethic:
*Entrepreneurial, adaptable, and solution-oriented.
*Tech-savvy and eager to find smarter ways of working.

Work Environment:
*Fully remote role – stable internet and a distraction-free workspace required.
*Must align with U.S.-based working hours and deadlines.

Compensation and Perks:
*Competitive pay, review after ---------- days.
*Access to professional development and coaching.
*Opportunity to join a mission-driven team supporting business owners.

How to Apply:
Apply only through the following link: ---------- / ---------- We’re excited to find someone who’s ready to grow with us and deliver excellence in both CACFP and Accounting support!