Virtual Assistant

About the Role:
We are looking for a trustworthy, detail-oriented, and proactive Virtual Assistant to join our team! This role involves project coordination, social media management, and administrative support. You will be responsible for keeping projects organized, managing social media interactions, and ensuring everything runs smoothly for our team.

If you have experience managing tasks in ---------- , Asana, or Trello, love social media, and thrive in a fast-paced, deadline-driven environment, this job is for you!

Responsibilities:
Project Coordination & Team Accountability
Set up and maintain a project management system ( ---------- , Asana, Trello) to track all ongoing tasks and deadlines.
Daily check-ins with the team to review outstanding tasks, identify roadblocks, and keep projects moving.
Update ---------- status bars and ensure all progress is accurately tracked.
Follow up with tea ---------- mbers regularly to ensure timely task completion.
Prevent missed deadlines by flagging overdue tasks and ensuring accountability.
Social Media & Community Management
Post content for select clients on Instagram, TikTok, Facebook, LinkedIn, and YouTube.
Monitor and respond to comments and DMs across multiple client accounts.
Engage with other users by commenting, liking, and interacting with relevant industry posts.
Keep content calendars updated and ensure scheduled posts go out on time.
Proactively add captions/hashtags if missing, instead of waiting for instructions.
Administrative & Client Coordination
Manage and send out emails for scheduling, follow-ups, and client communication.
Monitor inboxes, flagging urgent messages and responding to general inquiries.
Notify us when a new lead comes in, then send follow-up emails to potential clients.
Schedule calls with existing and new clients, ensuring all logistics are handled.
Assist with research tasks for content creation and business operations.
Track and report KPI metrics for social media performance, analyzing engagement and growth trends.

Requirements:
- Must have experience using ---------- , Asana, or Trello for project management.
- Must work PST graveyard shift (California time) – This is non-negotiable.
- Must be trustworthy and able to handle confidential information responsibly.
- Highly responsive on Slack and email, with excellent communication skills.
- Strong attention to detail – accuracy and organization are essential.
- Fluent in English (written and spoken) – must be able to communicate clearly.
- Fast & reliable internet – This is very important for smooth workflow.
- A self-starter who takes initiative, solves problems, and improves processes.

Why Join Us?
- Long-term position with growth opportunities.
- Flexible, remote work from the comfort of your home.
- Be part of a fun, creative, and supportive team!

How to Apply:
Send your resume, portfolio (if applicable), and a short message about why you’re the perfect fit for this role. Make sure to include your experience with project management tools!