Executive Assistant - Inbox Management & Accounting

Position: Executive Assistant
Location: Remote
Type: Part-Time (with potential to transition to Full-Time)
Reports to: CEO/Executive Team
Working Hours: US Central Time
Rate: PHP 25,000 - PHP 35,000 per month TBD

We are looking for a highly organized and proactive Executive Assistant to support our executive team with inbox management, accounting tasks, and more.

About the Company: We value individuals who are easy to train and can adapt quickly. As this is our first time using a virtual assistant, we are looking for someone who can seamlessly integrate into our team without the need for extensive standard operating procedures (SOPs).

Key Responsibilities:

Inbox Management:
-Monitor, organize, and prioritize emails for the executive team using Microsoft Outlook and Exchange.
-Respond to routine inquiries and escalate urgent matters.
-Draft, proofread, and send emails on behalf of executives.
-Maintain an organized filing system for email correspondence.

Accounting Tasks:
-Manage and reconcile accounts payable and receivable (A/P & A/R) using QuickBooks.
-Handle payroll processing (P/R) and ensure timely payments.
-Prepare financial statements, reports, and invoices.
-Assist in budgeting, forecasting, and preparing profit and loss statements (P&L).
-Manage all aspects of accounting and financial record-keeping.

Administrative Support:
-Schedule and coordinate meetings, appointments, and travel arrangements.
-Prepare meeting agendas, take minutes, and follow up on action items.
-Assist in the preparation of presentations and reports.

Social Media Management (Good to have):
-Assist in managing the company's social media accounts.

Personal Tasks:
-Manage travel arrangements and itineraries for the CEO.
-Handle personal errands and tasks as needed.

Qualifications:
-Proven experience as an Executive Assistant, Virtual Assistant, or in a similar role.
-Strong knowledge of accounting principles and procedures.
-Proficiency in QuickBooks, ShipHero, Microsoft Outlook, Exchange, and Frontier is a plus.
-Excellent organizational and time management skills.
-Strong written and verbal communication skills.
-Ability to maintain confidentiality and handle sensitive information.
-Detail-oriented with a proactive approach to problem-solving.
-Bachelor’s degree in Business Administration, Accounting, or related field.
-Experience working in the logistics and trucking industry is a plus.
-Experience working in a remote environment.

How to Apply:
Interested candidates are invited to submit their resume and cover letter detailing their relevant experience and why they are the perfect fit for this role. Please include "Executive Assistant Application - [Your Name]" in the subject line.