Executive and Personal Assistant

IMPORTANT: Please apply through this link: ----------
ONLY CANDIDATES WHO APPLY VIA THAT LINK WILL BE CONSIDERED

About the Job:
As Executive & Personal Assistant, you play a critical role in supporting the success of the CEO by providing high-level administrative and support services to the Executive, including managing their schedule, communications, and projects. Your ability to work independently, think critically, and maintain a high degree of organization will be essential in helping our leaders stay focused on strategic priorities. The ideal candidate will be a highly organized, efficient, and discreet individual with excellent communication and interpersonal skills.

This is a unique REMOTE opportunity for a highly skilled professional who thrives in a fast-paced, ever-evolving environment. This is a REMOTE CONTRACTOR role, requiring a good internet connection (at least 50MBps), your own workstation, a smartphone with data, and schedule flexibility including the possibility of weekend work when needed.

Workhours: ~10pm-3am Manila Time + 2-3 hours whenever (you d ---------- ; can include checking things on weekend or not)

Phone calls: This is required and will have to speak/coordinate with US phone calls (we will provide a VOIP phoneline/App)

Key Responsibilities:

Personal AND Executive Scheduling, Communications, and Coordination
- Scheduling: Proactively manage and prioritize executive and personal calendars, emails, and daily tasks without constant supervision, ensuring seamless operations. CEO is traveling on a weekly basis and planning out the day/week is LARGE PART of the job.
- Communications: You will 100% manage the CEO's email. You will provide a daily brief to the CEO after prioritizing the level of importance in tasks after routing/delegating/responding to tasks that doesn't require the CEO's input. Be discrete: Handle information with the utmost discretion and maintain confidentiality at all times.
- Coordination: Adapt to changing priorities and handle a wide range of tasks, including coordinating complex travel itineraries, day-to-day planning, coordinating, following up, and delegating tasks to the right people, as well as preparing paperwork, presentations, and reports.

Pseudo Chief of Staff
- Management and Oversight: They oversee projects and initiatives from development through successful execution (mostly by following up with key stakeholders).
- Liaison Role: Serves as a liaison between the leader and other staff members or stakeholders, ensuring clear communication and effective execution of projects.
- Process Documenter:
(1) Maintain meticulous records and understand to use processes to enhance efficiency (2) Maintain a document of executive’s preferences (3) Update executive's process (4) Follow up with other department leaders to ensure process is updated (following up)
- Note Taker & Follow Up: In group discussions or task assigned, take notes and follow up with implementer to ensure tasks are done. You are expected to ask for clarification if you are not clear or need more context so you can better answer/follow up any issues
- When needed, hire to assist your role (most likely in the personal aspect so you can focus more on the executive CEO part)

Research & Execution (Mostly Personal Tasks)
- Take care of the day-to-day CEO personal tasks:
(1) Assist executive with a variety of personal tasks so CEO can be focus on the important thing that needs to be done. (Example: paying bills, negotiating/calling around vendors on best price/value, moving schedule around, making reservations, selecting/ordering food for delivery, placing grocery orders for delivery - literally the day-to-day activities)
(2) Maintain a daily activity report
- Research on a variety of topics: provide concise and informative notes / information about the research topic. (Example: YouTube video on some topic, information about a new city or area, competitor information, information about homeschooling approaches)

Requirements:
- Education: Bachelor's degree in Communications, Business Management, Office Management, or a related field (preferred).
- Experience: (1) At least 6 years of proven experience as an executive assistant supporting top level executives (2) 1-3 years of leadership experience required.
- Scope of Control: Control is only limited to their own work.
- Impact: Jobs at this level have a direct impact on the performance of an entire department. These jobs typically require strategic thinking and decision-making skills.
- Degree of Technical Skills: (1) Has good working and background knowledge of the area of practice. (2) Can complete tasks independently with little guidance. (3) Can identify and troubleshoot complex problems. (4) Can mentor or train others.
- Degree of Problem Solving: (1) Individuals at this level are able to identify and solve problems that have already occurred. They can use basic problem-solving skills to identify the root cause of a problem and develop a solution. (2) May require some guidance and support to solve problems.
- Task Complexity: (1) Tasks are more complex and require some problem-solving skills. (2) There is some ambiguity or uncertainty involved in completing the tasks. (3) The tasks require more specialized skills and knowledge. (4) The tasks can be completed in a reasonable amount of time.
- Hardware Required: (1) The level of hardware required needs to be sufficient for basic tasks such as web browsing, email, and word processing. (2) The hardware requirements for this level are relatively low, and a basic computer or laptop will be sufficient. (must be at least a 10th gen core i3 with 8GB of RAM or equivalent)


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Why join CR Rail & Fence?
CR Rail & Fence is a fast grow, disruptive company. The job required here is often messy, challenging & fast paced. One will most likely have to do hard/difficult things, have to learn new skills (relevant to your job/career goal), have to have uncomfortable conversations, and graded 100% on your outcome/output (not time spent). The bottomline is that working at CR Rail & Fence is NOT for everyone. However, for the right person, this job will be kick ass, messy, fun, challenging and a rewarding place to work.

CR Rail & Fence aims to empower people to easily install handrails and fencing and keep their loved ones safe, globally.
- Some of the ---------- Rail & Fence:
- Competitive pay in line with your experience and the role’s responsibilities and impact
- Work from home / work from anywhere
- No time tracker / no micromanagement (but this also means no hand-holding)
- Work in PH Time and flexible hours
- Unlimited PTO
- Parental Leave when applicable

Are You the Right Fit? Let Us Explain...
Besides having the right job experience, which is someone who has demonstrated in the past of having done (or solve our exact issues & a proven track record of success), we are looking for people who can success "in spite of"...
- Learn and do a good job in spite of poor onboarding and training.
- Communicate quickly & efficiently in spite of being remote and rarely doing meeting.
- Do the job and do the job well in spite of ambiguous and incomplete process.
- Make improvement on our process in spite of being so busy executing the process.
- Get the job done with flying color, on schedule and on budget in spite of all the difficulties we face as a startup.

You can learn much more about CR Rail & Fence's about us, core value, work principles, detailed benefits, bonus structure, and more on: ----------

Interview Process
- The interview process is all initially at your pace. We only do in-person interview in the final step. We will initially ask yes/no & numeric questions to verify your relevant experience. And then we will ask you up to 5 situation base questions to understand gauge your experience, logic & communication skills.
- After which, we might have some clarification questions for you.
- Then we will select a few applicants to do a paid trail task (we will provide actual problems / issue we face that you will try to resolve).
- Lastly, we will do a final in person interview (at this point, you would most likely have passed most of the job competency and experience assessment and this is a job/culture fit + opportunity for you to ask/understand us better).