Virtual Project Coordinator

????? Virtual Project Coordinator (Part-Time | Long-Term | Post-Sale Support Only)
Salary: $4–6 USD/hour
Type: Part-Time (10–15 hours/week to start)
Location: Remote / Philippines-Based Preferred
Working Hours: Must be available 2–4 hours/day during U.S. Mountain Time (Monday–Friday)
Experience Level: Intermediate to Advanced

???? About Us
Hi! I run a residential painting company based in Colorado, USA. We’re a fun, hard-working team that takes pride in delivering high-quality work and amazing customer service.

We’re looking for a Virtual Project Coordinator to help us manage jobs after the estimate has been accepted — moving projects through scheduling, communication, and completion. If you’re organized, dependable, and good at follow-through, you’ll love this role.

???? What You’ll Be Doing
This is not a sales or lead generation role. Your job starts after the sale. You’ll be supporting our job production process, helping us complete projects on time and ensuring we hit our monthly revenue goals.

Your responsibilities include:
-Tracking new jobs in Monday.com once an estimate is accepted
-Following up with customers for required info (paint colors, deposits)
-Monitoring Gmail + OpenPhone for messages from active job clients
-Sending confirmation emails and regular job updates (templates provided)
-Confirming crew assignments and schedules with our Production Manager
-Uploading project files and photos to Google Drive and CompanyCam

Performing post-job audits:
-Logging actual hours worked
-Verifying final job revenue
-Comparing labor and materials costs to estimates
-Noting profitability and job performance issues
-Submitting a weekly report with tasks completed, blockers, and at-risk jobs

? You’re a Great Fit If You:
Have strong English communication skills
Are extremely organized and reliable
Work well independently and take initiative
Understand how small delays affect monthly revenue
Have basic analytical skills or experience doing reports or job costing
Are comfortable with tools like Gmail, Monday.com, and Google Sheets

???? Tools You’ll Use:
Monday.com (project tracking)
PaintScout (job quotes + work orders)
Gmail + Google Drive (file management)
CompanyCam (job site photo updates)
OpenPhone (customer messaging)
YouCanBook.me (calendar)
Google Sheets (job costing reports)
Zapier (light automation awareness only)

???? Job Details:
10–15 hours/week to start with potential to grow over time
Long-term role — we’re looking for someone to be part of the team
Work remotely from anywhere in the Philippines
Flexible schedule, but must overlap with U.S. Mountain Time at least 2–4 hrs/day

Pay: $4–6 USD/hr based on experience
Bonuses: 13th month + paid holidays after 3-month review

???? How to Apply:
Please apply through OnlineJobs.ph and include:
Subject line: “Project VA555 – [Your Name]”

A short intro on why you’re a great fit for this role

Brief description of any experience with project coordination or job costing

Sample message you would send to a customer who hasn't submitted their paint colors yet