Virtual Executive Assistant (Math Focus)

Position Title: Virtual Executive Assistant to the CEO (with Middle & High School Math Focus)
Employment Type: Full-Time Contractor
Location: Remote (Work-from-Home)

About The Purpose of Prep
The Purpose of Prep is an educational services company dedicated to helping students in grades 6–12 thrive academically and prepare for college with confidence. We provide tutoring (Math, English, and Science), test prep (PSAT, SAT, ACT), and college admissions coaching to families seeking expert, personalized support.

We’re growing and looking for a Virtual Executive Assistant to work directly with our CEO. This is a high-impact, long-term role where you’ll manage communications, organize student and CEO resources, and assist in academic support—especially in middle and high school math. If you're a detail-oriented, proactive professional with education experience, we want to hear from you.

Our Core Values – T.A.C.S.
We operate with T.A.C.S. in everything we do:

Timeliness – We respect time—ours, yours, and our clients’. Prompt responses and on-time delivery are expected and valued.

Accuracy – Details matter. From math feedback to calendar invites, precision is essential to maintaining trust and student success.

Communication – Clear, proactive communication is non-negotiable. We expect transparency, updates, and accountability at all times.

Simplicity – We aim to streamline, not complicate. Smart workflows and efficient systems drive our productivity.

Who We're Looking For:

Someone who wants a long-term role and to grow with a meaningful company

Someone with middle and high school math skills who can confidently grade, review, and create materials in subjects like Pre-Algebra, Algebra I & II, and Geometry

Someone with strong written and spoken English—grammar and tone matter here

Former or current teachers/tutors are highly preferred

Someone who takes initiative, owns their mistakes, and communicates openly

Someone who is highly organized, detail-oriented, and can think ahead

Key Responsibilities

Academic & Student Support (20%)

Manage and reply to student support emails within 1 hour during business hours

Grade math and language arts homework with thoughtful written feedback

Create practice worksheets, assignments, and answer keys as needed

CEO Administrative Support (20%)

Manage the CEO’s calendar, confirming tutoring sessions weekly

Schedule Zoo ---------- etings, send invites, and monitor for conflicts

Draft and organize professional communication and email responses

Coordinate with contractors (e.g. Fiverr, freelancers)

Resource & Content Management (20%)

Upload tutoring session recordings to our Thinkific learning platform

Keep Google Drive and student folders organized and up-to-date

Maintain our content calendar in Notion

Social Media Management (20%)

Schedule posts and videos across Instagram, Facebook, LinkedIn, and YouTube

Write captions and optimize descriptions with correct grammar and tone

Design basic graphics in Canva or Illustrator

Engage in relevant online communities (e.g., Facebook Groups) as the brand

Lead Generation & Outreach (20%)

Monitor and respond to inquiries in Facebook groups and social media ----------

Send follow-ups and outreach messages to potential clients and partners

Promote The Purpose of Prep’s free and paid resources as directed

Tools You’ll Use
Google Workspace (Drive, Docs, Gmail, Calendar)
Thinkific
Notion
Zoom
Canva and Adobe Illustrator
Instagram, Facebook, LinkedIn, YouTube
ActiveCampaign
Adobe Acrobat
Microsoft Office


Ideal Candidate Has:

Virtual assistant or executive assistant experience

Tutoring or teaching experience in the U.S. school system

Strong middle/high school math proficiency

Excellent English writing, grammar, and communication skills

Ability to take feedback, problem-solve, and work independently

Long-term commitment and a desire to grow with a mission-driven company

Assessment Process: Candidates who move forward in the process will complete a Math Proficiency Assessment (Middle/High School level)


How to Apply via OnlineJobs.ph
Submit the following:

PDF resume with your most recent experience highlighted in purple

A cover letter as a Word document, highlighting specifically why you are a fit for this company

Please answer the following questions in your application:

What is the best way to handle a mistake once you have made it?

How would this position support your long-term career goals?

You receive a student’s math homework who needs help, but there is no answer key provided as it is a school assignment.
Walk us through how you would check the work and write appropriate feedback for the student.

Side Gig Policy
You may take on other non-conflicting work, but tutoring, test prep, or college coaching outside of The Purpose of Prep is not permitted. This ensures alignment and clarity in our brand messaging.

We’re excited to bring on someone who is sharp, proactive, and passionate about education. If you're ready to make a meaningful impact and grow with a fast-moving company, we can’t wait to meet you.