VIRTUAL ASSISTANT - LEVERAGE+ PROGRAM MANAGER

VIRTUAL ASSISTANT - LEVERAGE+ PROGRAM MANAGER
Real Estate Brokerage Services

POSITION OVERVIEW
We are seeking an experienced Virtual Assistant to launch and manage our innovative Leverage+ program across multiple real estate brokerages. This is a ground-floor opportunity to build and scale a comprehensive marketing service that handles email campaigns, social media management, database enrichment, direct mail campaigns, and client events for real estate agents.

Start Date: Immediate
Schedule: Full-time (40 hours/week)
Compensation: $4-5.50 USD per hour
Work Arrangement: Remote (Philippines-based preferred)
Time Zone Requirements: Available during Phoenix, AZ business hours for agent communication

ABOUT LEVERAGE+
Leverage+ is our premium service offering that provides complete marketing automation for real estate agents who have their license hung with our brokerage. For agents who opt in, we will handle all email marketing, social media, database management, direct mail, and client events on behalf of our agents. You will be the founding manager of this program, starting with 25 - 40 agents across multiple brokerage locations.

CORE RESPONSIBILITIES

1. EMAIL MARKETING MANAGEMENT (PRIMARY FOCUS)
- Execute weekly mass email campaigns using Keller Williams Command OR Brevo
- Send market updates, economic summaries, and industry news to agent databases
- Manage individual agent logins for Command (one-by-one approach)
- Maintain centralized database in Brevo with manual contact additions
- Monitor email deliverability and performance metrics
- Update agent contact lists monthly

2. SOCIAL MEDIA CONTENT MANAGEMENT
- Manage unlimited agent accounts through RealEstateContent.ai
- Schedule and post syndicated content across multiple social media platforms
- Coordinate content calendar scheduling for all Leverage+ agents
- Ensure consistent brand messaging across all agent social media accounts

3. DATABASE ENRICHMENT (MOST TIME-INTENSIVE)
- Text 5-10 database contacts daily per agent to gather updated information
- Request current addresses and birthdays through professional outreach
- Utilize Keller Williams Command SmartPlans for bi-weekly neighborhood nurturing
- Coordinate birthday card sending (agents cover printing/shipping costs)
- Maintain accurate, up-to-date contact information for all agent databases

4. DIRECT MAIL CAMPAIGN MANAGEMENT
- Design and coordinate postcards, thank you cards, and anniversary mailings
- Manage relationships with printing vendors (MailboxPower and others)
- Process agent requests for custom marketing materials
- Track and report on mail campaign effectiveness

5. CLIENT EVENT COORDINATION
- Plan and execute 2 annual client events per agent (shred-a-thons, seminars, etc.)
- Coordinate event logistics, invitations, and follow-up
- Manage unified pricing structure regardless of attendee count
- Ensure all database contacts receive event invitations

REQUIRED QUALIFICATIONS

EXPERIENCE & SKILLS
- Minimum 2 years real estate industry experience (non-negotiable)
- Proven experience with Keller Williams Command (preferred) or willingness to learn
- Experience with Brevo email platform (preferred) or similar email marketing tools
- Strong background in social media management and content scheduling
- Experience with CRM database management and contact enrichment
- Previous direct mail campaign management experience

TECHNICAL REQUIREMENTS
- Excellent English communication skills (both written and verbal)
- Ability to communicate naturally via text message with database contacts
- Experience working with AI tools to create natural-sounding communications
- Proficiency with multiple software platforms and quick learning ability
- Strong attention to detail and data accuracy

PERSONAL ATTRIBUTES
- High D (Dominant) personality type on DISC assessment preferred
- Self-motivated and able to work independently
- Strong organizational and project management skills
- Ability to manage multiple agent accounts simultaneously
- Leadership potential for future team management

GROWTH OPPORTUNITY
This position is designed for someone who wants to build and lead a team. Within 12 months, you will likely become the manager of additional VAs as we expand the Leverage+ program. We're looking for someone who can:

- Document and systematize all processes
- Train and manage future tea ---------- mbers
- Scale operations across multiple brokerage locations
- Take ownership of the entire Leverage+ program success

WORKING CONDITIONS
- Communication Hours: Must be available during Phoenix, AZ business hours for agent communication and urgent matters
- Flexible Tasks: Database work, content creation, and system management can be completed during Philippines time zone
- Reporting: Direct reporting to brokerage leadership with regular performance reviews
- Technology: Must have reliable internet, computer, and communication tools

APPLICATION REQUIREMENTS
Please submit:
1. Resume highlighting real estate and marketing experience
2. Cover letter explaining your experience with Command/Brevo and database management
3. DISC assessment results (if available)
4. Portfolio examples of previous email campaigns, social media management, or marketing materials
5. References from previous real estate industry employers

WHAT WE OFFER
- Ground-floor opportunity to build and lead an innovative program
- Potential for rapid career advancement and team leadership
- Stable, long-term position with growth potential
- Direct impact on real estate agent success and brokerage growth
- Comprehensive training and ongoing support

Ready to launch your career while launching our Leverage+ program? Apply today!