Virtual Assistant

We are looking for a Virtual Executive Assistant who will work side by side with the Creative Director as a partner to support on different projects.

Since 1986, Jacob & Co. has established itself as the preeminent luxury jewelry and high-end watchmaker of choice for men and women who value superb craftsmanship.

Behind our internationally recognized success is our team. We believe Jacob & Co.’s employees are our greatest investment.

Please apply only if you think you are a great fit!

RESPONSIBILITIES:

* Prepares, reviews, and maintains projects and tracks activities from start to finish without any oversight or reminders

* Completes a broad variety of tasks to facilitate projects and vision for the organization including assisting with special projects, producing reports and documents, and collecting and preparing information for meetings with internal and external parties.

* Keeps the Creative Director well-informed of upcoming commitments and responsibilities and follows up appropriately.

* Anticipates needs prior to meetings, conferences, etc.

* Acts as a liaison and report back any updates/insights

* Uses a project management tool to keep all projects organized and track progress

* Takes in varying amounts of information, from multiple different sources/angles, and proactively synthesize/share the high-level overview so the chairman can make an informed decision

* Demonstrates proactiveness (aka follow up) in addressing business needs to secure project deliverables

JOB REQUIREMENTS:

* Must be able to work full time
* Hours: minimum 40 hours a week
* Shift: Between 9 am to 9 pm EST. Flexible work shifts can be negotiated based on circumstances.
* Graduate of any Bachelor’s degree preferably in business, management, marketing, or any related field
* At least 3 years of relevant experience as Executive Assistant. Experience in handling cross-functional projects is preferable.
* Naturally organized with hands-on experience with project management tools
* Excellent at creating reports that are straightforward and easy to understand
* Excellent interpersonal skills; able to get along with a team and work with diverse groups
* Active and clear communicator to make sure project stakeholders are always in the loop
* Effective communicator to make sure people know what you mean and avoid loss of time through miscommunications
* Advanced skill set in time management and task prioritization
* Enthusiastic and proactive approach with strong attention to detail.
* Ability to complete a high volume of tasks independently with little or no supervision
* Ability to switch gears at a ---------- nt’s notice
* Thrive in a fast-paced and intense environment

If this sounds like you, we would love to hear from you.