Virtual Assistant

We are looking for a responsible and resourceful virtual assistant to join our team. Working remotely, you will organize and update files, answer calls and emails, and assist in creating presentations and sales materials. The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized. You will also be responsible for arranging travel itineraries, securing warm leads for FMH with Hospitals in the U.S., booking appointments, recording call logs and all transaction notes daily.

Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel)
Experience reading and writing fluent English
Knowledgeable in technology to communicate via computer, smartphone, or text
Highly organized and able to multitask and work well with fast-paced directions and instructions
Able to manage time effectively and efficiently
Able to organize and manage large amounts of files, tasks, schedules, and information
Self-directed and able to work without supervision
Excellent verbal and written communication skills
Strong customer service
Answer and direct phone calls; organize correspondence and answer emails
Prepare and organize databases and reports
Manage social media accounts and replies
Handle confidential employer and client information
Take notes or transcribe meetings
Schedule meetings and arrange employer’s calendar; schedule meeting spaces and conference
rooms
Arrange payments for vendors, travel, and sales expenses
Create purchase orders and track and manage payment
Present excellent customer-service skills to customers and clients
Manage filing systems, update records, and organize documentation
Prepare and create PowerPoint presentations and materials as needed; research materials and
sources for presentations
Securing warm leads for FMH with Hospitals in the U.S.