Virtual Assistant

WHO WE ARE
R3 Movement & Performance helps active adults and athletes overcome pain, build confidence, and return to the activities they love through performance physical therapy, coaching, and education.

We're a small but rapidly growing business focused on building something exceptional, not just another physical therapy clinic. We believe in systems, ownership, continuous improvement, and delivering an incredible client experience.
You'll work directly with Dr. Jensen LeJeune (DPT, ATC, CSCS) as we continue building the systems, marketing, and operations that support long-term growth. This is an opportunity to get in early and grow alongside the company.

THE OPPORTUNITY
We are not just looking for someone to check boxes. We are looking for a person who wants to grow. This role starts at approximately 10 hours per week, but the right person will have the opportunity to take on more responsibility, compensation, and leadership opportunities over time. The goal is for you to become an integral part of this business: someone I can hand things off to and fully trust.

If you are looking for a quick part-time job to fill some hours, this is not the right fit. If you are someone who is hungry, driven, resourceful, and wants to be a right-hand person in a growing business, keep reading.

WHAT YOU'LL BE DOING

Initially, your responsibilities will include:
• Administrative support and organization (keeping things clean, updated, and running smoothly)
• Data entry and tracking (pulling performance data from social media and ads, updating trackers and dashboards)
• CRM management (working inside GoHighLevel to maintain and organize patient and client records)
• Notion organization (building out and maintaining our internal Notion workspace)
• SOP creation (using AI tools like ChatGPT and Claude to draft standard operating procedures, then organizing them in Notion)
• Calendar and scheduling support (managing appointments and helping keep the day organized)
• Back-end systems development (helping build out automations, workflows, and internal processes)

As you grow into the role, you will be given increasing ownership and the freedom to build, improve, and lead. I will give you the guardrails and you run with it. I build the vision. You help build the systems that make it happen.

WHAT WE'RE LOOKING FOR

Must Have:
• Excellent written and spoken English
• Strong figure-it-out mentality. You use YouTube, Google, and AI tools to solve problems independently
• High attention to detail and strong organizational skills
• Reliable internet connection (minimum 25 Mbps) with a backup plan
• Own computer with webcam
• Experience with Google Drive, Notion, or willingness to learn quickly
• Ability to work during US Eastern Time business hours (at least partial overlap for meetings)

Nice to Have:
• Experience with GoHighLevel CRM
• Familiarity with Metricool or similar social media analytics tools
• Experience building automations or workflows
• Background supporting a healthcare, fitness, or coaching business
• Previous VA experience with long tenure (1+ years with one employer)

COMMUNICATION EXPECTATIONS:
Communication is one of the most important parts of this role. You'll be expected to attend the weekly tea ---------- eting, keep Slack updated, communicate early about delays, ask questions when unsure, keep project trackers current, follow through on commitments, and maintain a high level of professionalism and responsiveness.

Life happens - we value proactive communication and dependability.

THE RIGHT PERSON LOOKS LIKE THIS
• You do not wait to be told how to do something. You figure it out and bring back results
• You take ownership. If something is broken or disorganized, you fix it without being asked
• You are proactive. You see what needs to be done and you do it
• You are logical, rational, and creative. You can build a system from scratch and make it clean
• You want to grow. You are not looking for a part-time job forever. You want more responsibility and you are willing to earn it

SCHEDULE & COMPENSATION
• Hours: Part-time, approximately 10 hours per week to start with expectation to increase to full-time as needed
• Schedule: Flexible, with some overlap during US Eastern Time business hours preferred
• Rate: Monthly stipend based on experience and qualifications paid via Wise
• Trial Period: 30 days with frequent feedback and formal review at the end + 90 day onboarding and development period
• Growth: Rate and hours will increase as you demonstrate performance and take on more responsibility

TOOLS WE USE

You do not need to be an expert in all of these. You do need to be willing to learn fast.

• GoHighLevel (CRM)
• Google Drive / Google Workspace
• Notion
• Metricool (social media analytics)
• ChatGPT / Claude AI
• Slack
• Zoom
• Jane (scheduling software for patients)

HOW TO APPLY
To be considered, please send your resume to ---------- with the subject line exactly as follows:

“YOUR NAME – VA Position – ---------- NTUM"

Applications without this exact subject line will not be reviewed.

In your application, please answer the following three questions:
1. Describe a time you had to figure something out on your own with minimal guidance. What did you do and what was the result?
2. What tools have you worked with in a previous VA or administrative role? Be specific.
3. If you noticed an inefficiency in our business, how would you approach solving it?
4. What is your internet speed and what is your backup plan if your connection goes down?

This role is for someone who is ready to bet on themselves and grow alongside a business they can be proud of. If that’s you, we want to hear from you!