Virtual Assistant

Responsibilities

Administrative & Communication
- Respond promptly to emails and phone calls to provide exceptional service to internal and external stakeholders.
- Handle general administrative and clerical duties to ensure smooth daily operations.
- Prepare reports, correspondence, and business documents with accuracy and professionalism.
- Attend meetings, take detailed notes, and track follow-up actions.

Finance & Operations
- Manage bookkeeping, budgeting, accounts payable/receivable, and payroll.
- Resolve vendor issues related to shipments, billing, and statements.
- Coordinate travel logistics, budgeting, and expense reimbursements.

Support & Coordination
- Assist managers and supervisors in developing and maintaining policies and procedures.
- Oversee hiring logistics, onboarding coordination, and related HR administrative support.
- Plan and organize meetings, professional development events, and department initiatives.

Creative & Special Projects
- Create simple marketing and communication materials.
- Support ad-hoc projects and perform other related duties as assigned.

Qualifications
- Highly organized with strong time management and multitasking abilities.
- Excellent written and verbal communication skills for professional correspondence.
- Strong attention to detail and commitment to accuracy.
- Proficient in Microsoft Office and Google Workspace tools.
- Dependable and proactive, able to work independently with minimal supervision.
- Able to meet deadlines and manage multiple priorities effectively.

Important instructions (follow step by step)
1) Please provide contact info for 1-2 references in your application. This needs to be an email and phone, if possible. This is important don't skip this step.
2) Are you willing to work U.S. hours?
3) Start date

You answer to above should look like this:
1) Andrew, Sr. ---------- X, ---------- (cell phone number). Sarah, ---------- Y, ---------- (cell phone number).
2) Yes I am able to work U.S. hours.
3) I can start 11/10,

Note
- Previous experience as a virtual assistant highly desirable

Interview:
- 15 minute video interview week of 11/3 or 11/10