Virtual Assistant

I am seeking a fluent English-speaking personal assistant who has an excellent understanding of both cloud-based systems and social media. My assistant will have experience of working remotely, must able to pro-actively solve problems and possess a strong attention to detail. I anticipate I will need your services for c.10 hours per week initially.

Responsibilities
As my virtual assistant you will be responsible for:
• Managing the onboarding process for new clients
• Joining calls with me directly for updates, 1-4 times per month
• Drafting letters and emails
• Chasing overdue invoices
• Cross checking data between systems, on a quarterly basis
• Reviewing data, and organising it in a way that is easy for me to understand and interpret
• Proof-reading English subtitles for videos that I post on my various social media channels.
• Scheduling posts across my social media channels, including:
o Tiktok
o Instagram
o Facebook
o Youtube
o Youtube shorts
o LinkedIn
o Twitter
• Send DM’s on my behalf to social media followers
• Data entry
• Booking travel, accommodation and checking visa requirements for countries I visit
• Helping me to arrange networking events, for up to 50 people, all across the world (approx. 4x per year)
• Handle administrative tasks
• Create presentations and documents
• Improve automation
• General ad-hoc tasks


Skills needed
• Must be able to speak and write in English
• Develop and maintain professional relationships
• Understanding of and ability to work within confidentiality and data protection laws, policies and protocols
• Excellent understanding of social media (all forms)
• Excellent understanding of cloud-based systems and softwares (e.g. CRM systems, Google applications)
• Be familiar, or able to quickly learn, the processes involved with onboarding
• Ability to manage a calendar and schedule appointments
• Strong organisation skills
• Attention to detail, for data entry tasks
• Ability to communicate key information clearly and concisely
• Must be pro-active and be able to solve problems
• High-speed internet connection