Purchasing Supervisor

1. Reports to the Purchasing Manager and Asst. General Manager
2. Supervises the day-to-day operations and transaction of purchasing department from sourcing, canvassing up to delivery of requirement to end user or client
3. Supervises the day-to-day operations of purchasing department for business units, E-Secure Technologie Inc (ESTI) and Light of Love (LOL) such as but not limited to sourcing, canvassing up to delivery of requirement to end user or client.
4. Ensure supplier’s records are accurate and up-to date
5. Oversees compliance of suppliers in terms of price, payment terms, lead time, and contract service agreement
6. Coordinates with the suppliers in terms of price, payment terms, and lead time
7. Responsible for creating controls to avoid and/or minimize operating costs
8. Handling of Importation
a) Supplier sourcing for new items
b) Supplier retention for existing items
c) Processing of orders, proforma invoices and commercial invoices
d) Sourcing awarding and allocating 3rd party logistics, existing or new, whichever is applicable
e) Monitoring of import shipment from ordering to delivery
9. Handling of Bill of Materials (BOM) and Bill of Quantity (BOQ) for projects.
a) Canvassing and costing
b) Preparation of Purchase Requisition (PR) and Purchase Order (PO)
c) Suppliers sourcing for new items
d) Suppliers retention for existing items
10. Generation of department policies and procedures including review and revision of existing documents.
11. Creates, review, revise department policies, procedures and guidelines when deemed necessary
12. Implements to the team company policies, procedures and guidelines
13. Supervisor of purchasing staff
14. Supervise, assist, guide, coach, discipline, motivate and evaluate team member’s performance
15. Trains the team member. Assist, guide, coach, motivate, discipline and evaluate team member’s performance.
16. Responsible for the measurement, monitoring, reporting of individual KPI and team KPI (Key Performance Indicator)
17. Generation and preparation of reports.
18. Prepares management reports
19. Performs team member’s duties and responsibilities when deemed necessary as stated in the job description to wit;
o Canvassing of material or job order requests
o Preparation of PR/PO
o Negotiating with suppliers in terms of cost, terms, quality, price
o Coordination and follow through with the suppliers from submission of PO to actual delivery of requirement to end user or client
o Preparation of cash advance for payment to supplier
o Coordination of equipment with the principal or exclusive distributor
o Preparation of costing for BOM/BOQ requirement
o Coordination and follow through with concerned department any issues concerning request
o Maintain proper, updated and readily and easily retrievable of file management
o Preparation of monthly reports