Proposal Manager / Technical Writer

Proposal Manager / Technical Writer

Location: Remote

Employment: Contract

Position Summary

We are seeking an experienced Proposal Manager / Technical Writer with a strong background in analyzing government RFPs and developing compliant, compelling RFP responses. The ideal candidate will have hands-on experience working for U.S.-based consulting firms and deep familiarity with the electric, water, and gas utility industries. This role requires exceptional writing, research, analytical thinking, and the ability to translate complex technical and operational concepts into clear, persuasive proposal content.

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Key Responsibilities

RFP Review & Analysis

· Review, interpret, and summarize federal, state, and local government RFPs, RFQs, RFIs, and related procurement documents.

· Identify key requirements, evaluation criteria, scope elements, compliance constraints, and win themes.

· Develop compliance matrices and proposal outlines to guide response strategy.

Proposal Management

· Lead end-to-end proposal development, including kickoff, content planning, writing assignments, schedule management, and final delivery.

· Coordinate with cross-functional teams—subject matter experts (SMEs), project managers, engineers, and executives—to gather technical and operational inputs.

· Manage multiple concurrent proposals while maintaining accuracy and compliance.

Technical Writing & Content Development

· Write, edit, and refine proposal sections including technical approaches, work plans, staffing plans, past performance, risk mitigation strategies, and management methodologies.

· Translate complex utility-sector information (electric, water, gas) into clear, client-aligned narratives.

· Maintain a library of reusable content, templates, past performance summaries, and qualifications.

Research & Analytical Support

· Conduct deep research on utility industry trends, regulations, technologies, and competitive landscapes.

· Analyze client requirements, project specifications, and utility operational data to craft high-quality tailored content.

· Synthesize information from diverse sources into cohesive proposal responses.

Compliance & Quality Assurance

· Ensure all responses strictly align with submission instructions, RFP compliance requirements, page limits, formatting rules, and evaluation criteria.

· Perform document reviews for accuracy, consistency, clarity, and alignment with win strategy.

· Support color team reviews (Pink/Red/Gold) and incorporate feedback effectively.

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Required Qualifications

· Bachelor’s degree in Technical Writing, Engineering, Business, Public Administration, or related field.

· 5+ years of experience writing and managing RFP responses.

· Experience working for U.S. consulting firms, preferably in energy, utilities, infrastructure, or public-sector services.

· Strong understanding of electric, water, and gas utility operations, infrastructure, and service delivery models.

· Proven ability to interpret and respond to detailed government procurement documents.

· Excellent written communication, editing, analytical thinking, and research skills.

· High proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with proposal management tools is a plus.

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Preferred Qualifications

· Experience supporting proposals for DOE, state utility commissions, municipalities, and public utility agencies.

· Familiarity with utility modernization, grid technology, AMI/SCADA systems, or capital project support.

· Ability to develop persuasive graphics, flowcharts, and conceptual diagrams with SMEs.

· APMP certification or similar proposal development credentials.

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Key Competencies

· Analytical and detail-oriented mindset

· Strong project and time management

· Exceptional communication and storytelling skills

· Ability to work under tight deadlines

· Team-oriented with a proactive, solutions-focused approach